tag:blogger.com,1999:blog-26677304392240514112024-03-13T07:07:46.920+01:00The wizard of ExcelEverything you need to know about Excel. Examples of functions and formulae, charts, tips, tricks, pivot tables, macros, power pivotEl Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.comBlogger102125tag:blogger.com,1999:blog-2667730439224051411.post-83719867903901650692015-05-11T10:00:00.000+02:002015-05-12T19:37:44.781+02:00How to add a line break to a cell in Excel<span style="font-family: Arial, Helvetica, sans-serif;">Today we are going to show you a little trick but that can be very useful. How to insert a line break in a cell.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjQl7UzLsVtS-erkjyO97sbBBteexijqVjVyXGBu38fxFjHIFjixzU_026FRsYLi2MkSftf_OXRRikxp2r12yybBE9MYGGaxEHhumiV2frljU-mSjvm9FhMHrVBpjY28ZQupylHUS-gGRc/s1600/L1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="154" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjQl7UzLsVtS-erkjyO97sbBBteexijqVjVyXGBu38fxFjHIFjixzU_026FRsYLi2MkSftf_OXRRikxp2r12yybBE9MYGGaxEHhumiV2frljU-mSjvm9FhMHrVBpjY28ZQupylHUS-gGRc/s1600/L1.png" width="320" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">There are 2 ways to insert it, depending on the purpose.</span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">What are they? Let's see:<a name='more'></a></span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>1. Manually pressing ALT + ENTER:</b></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">One way to insert the line break is to insert it manually using the ALT + Enter keys. To do this we need to be in the cell where you want to insert it, and press ALT + ENTER before the text where you want to insert the line break . In my example above we can see that the line break is placed after 'a' and after 'break', and it was achieved by pressing ALT + Enter right after both words. Sometimes we do this action, Excel wraps the text automatically but sometimes the text do not flow nicely and it is necessary to adjust the column/row width.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgtbz1Qk5rSZlAFfgsutVqHg4vPBAdYxDxgHvWp-OH8fo4pKIMFKTGo-P6fgDRyo-N0gCSN4IHpInDMZKuTfw3bJz9Ixnu844Jy1fmONm2G_AQOLBsN9doDBgSWOlhdK3kTQsniOWbE3zY/s1600/L2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgtbz1Qk5rSZlAFfgsutVqHg4vPBAdYxDxgHvWp-OH8fo4pKIMFKTGo-P6fgDRyo-N0gCSN4IHpInDMZKuTfw3bJz9Ixnu844Jy1fmONm2G_AQOLBsN9doDBgSWOlhdK3kTQsniOWbE3zY/s1600/L2.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>2. With the CHAR function and Wrap text option:</b></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">This method is great if you are working with (or without) formulas. Nothing manual. Let's see how it works.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The <a href="http://thewizardofexcel.blogspot.com/2015/01/char-function.html" target="_blank">CHAR function</a> returns the number corresponding to a specified character. For example, =CHAR(49)=1, =CHAR(77)=M.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">But the important thing here is that =CHAR(10) is the line break. With this in mind it is easy to enter this formula in another formula with the <a href="http://thewizardofexcel.blogspot.com/2015/01/concatenate-function.html" target="_blank">CONCATENATE function</a> or with the & operator.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Imagine you have in cell A1 the text 'Total' and A2 the number 9, which could clearly be the result of any formula in that cell. Now in cell B1 we could enter the following formula:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=A1&CHAR(10)&A2="Total9"</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjrtPQQSvGZzPYt-2FOYXaXMWk-zNG3XhxEtfvwozitEmTWVCp9F5jPmvAe7LU_UTkz7RcCvlcDzmtwgzQAV2nILf8Dvz8k8HVFjfyqndwSrVjlyABZ5NNRThx755Duz75s5a_U2Sv_nRI/s1600/L3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjrtPQQSvGZzPYt-2FOYXaXMWk-zNG3XhxEtfvwozitEmTWVCp9F5jPmvAe7LU_UTkz7RcCvlcDzmtwgzQAV2nILf8Dvz8k8HVFjfyqndwSrVjlyABZ5NNRThx755Duz75s5a_U2Sv_nRI/s1600/L3.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The visual result of this formula seems that is not the result we want, but it is before we are missing one final thing. We now need to apply the Wrap Text option to achieve the desired result.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEimOsgB21YPDHWeP0-yAnTHahWRaeD1OpmR28bHHDrdO7wYpfVCqtGi7Mx6_CfvNt0r2oKvH3eY3Y49AjGRIyh9VSvoBLjBgQEV6ovf4oYlkOr62JZJv934iYi9TDvAYahf0IuVuFTPTsE/s1600/L4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEimOsgB21YPDHWeP0-yAnTHahWRaeD1OpmR28bHHDrdO7wYpfVCqtGi7Mx6_CfvNt0r2oKvH3eY3Y49AjGRIyh9VSvoBLjBgQEV6ovf4oYlkOr62JZJv934iYi9TDvAYahf0IuVuFTPTsE/s1600/L4.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">And the result would look like this:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjUTKJkNJi0h67gBcqDcH8qvuHHym6pBtjfaa0MoPdOfJHWwwji1pb-TwF3-VB6xDWA7NTwK_8l8qbVhN28CWqW8MhzRsjMKJ7e4vx0DdpXIPkxGdJfkstDH7r0jwzw0xm3C_ZOl_95tDQ/s1600/L5.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjUTKJkNJi0h67gBcqDcH8qvuHHym6pBtjfaa0MoPdOfJHWwwji1pb-TwF3-VB6xDWA7NTwK_8l8qbVhN28CWqW8MhzRsjMKJ7e4vx0DdpXIPkxGdJfkstDH7r0jwzw0xm3C_ZOl_95tDQ/s1600/L5.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">A bit of formatting would help to make it look nicer.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiZ2c-YvFKW93zhdLMf4UQbDZFDo9GSxQnqNlgN_ZfJ6HKrv-WQ1Fm7su67iwUeWdn0EE3ug6pDSFLA93EQebRGF71p-DhG6F7y3FaBgchC9scN1x-VSqMCvd6Nfj7oQ0K0BoXeUPnuO6g/s1600/L6.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiZ2c-YvFKW93zhdLMf4UQbDZFDo9GSxQnqNlgN_ZfJ6HKrv-WQ1Fm7su67iwUeWdn0EE3ug6pDSFLA93EQebRGF71p-DhG6F7y3FaBgchC9scN1x-VSqMCvd6Nfj7oQ0K0BoXeUPnuO6g/s1600/L6.png" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"> And that is it. We have seen how to add a line break to a cell, even to a formula!</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Learn how to create awesome dashboards</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Click <a href="http://thewizardofexcel.blogspot.com/search/label/Dashboards" target="_blank">here</a> for dashboard examples.</span></div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-103968309508061042015-05-05T10:00:00.000+02:002015-05-05T10:00:09.881+02:00Another way to count unique values in a range in Excel<span style="font-family: Arial, Helvetica, sans-serif;">Not long ago I wrote an article about <span style="color: red;"><a href="http://thewizardofexcel.blogspot.com/2015/03/how-to-count-number-of-unique-values-in-list.html" target="_blank">how to count the number of unique values in a range.</a> </span>That trick was basically using the <a href="http://thewizardofexcel.blogspot.com/2015/01/sumproduct-function.html" target="_blank">SUMPRODUCT </a>and <a href="http://thewizardofexcel.blogspot.com/2015/01/countif-function.html" target="_blank">COUNTIF</a> functions. Today we are going to see another way to calculate it.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">To understand what we are trying to do it is always best to use an example. We have a list of names in the range A1: A14, which we have called Name_list.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgSNmaPgXbiyMiZ2KuMNdTjIeDafyse1miw7q1twtlW3jAItDMOVijdON6_oigf-SeFSjQIV1JKwPP8K9B4Dsr23eAgxY8AhgwtvwReU9Ssimh7rsEbpu8rgYaVaa56o7r_drbqvwx2wZY/s1600/V1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgSNmaPgXbiyMiZ2KuMNdTjIeDafyse1miw7q1twtlW3jAItDMOVijdON6_oigf-SeFSjQIV1JKwPP8K9B4Dsr23eAgxY8AhgwtvwReU9Ssimh7rsEbpu8rgYaVaa56o7r_drbqvwx2wZY/s1600/V1.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">How many of these names are unique? The answer is obviously 11. But how we calculate it? We saw earlier that can be calculated using the <a href="http://thewizardofexcel.blogspot.com/2015/01/sumproduct-function.html" target="_blank">SUMPRODUCT</a> and <a href="http://thewizardofexcel.blogspot.com/2015/01/countif-function.html" target="_blank">COUNTIF</a> functions, but today I want to show you another way to perform the same calculation, but this time using the <a href="http://thewizardofexcel.blogspot.com/2015/01/frequency-function.html" target="_blank">FREQUENCY</a> and <a href="http://thewizardofexcel.blogspot.com/2015/01/match-function.html" target="_blank">MATCH</a> functions.</span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">And what formula is that?</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">The formula in question is:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">{=SUM(IF(FREQUENCY(MATCH(Name_list,Name_list,0),ROW(Name_list))>0,1,0))}</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">This formula is an array formula or matrix. Let's see how it works step by step.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To view the full results of each of the formulas it is necessary to press F2 + F9, once in the cell.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; font-size: large;"><b>1. =MATCH(Name_list,Name_list,0)</b></span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">To understand a formula of this length, the main thing is to start with the smaller side, which is usually more in the centre. In this case the first thing to understand is what makes MATCH(Name_list,Name_list,0)</span><span style="font-family: Arial, Helvetica, sans-serif;">. First checks MATCH if you have any doubt how the function works.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">This array formula would be telling us for each of the names, in what position on the list they appear first.</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=MATCH(Name_list,Name_list,0) = {1; 2; 3; 4; 5; 6; 1; 3; 9; 10; 11; 12; 13; 10}</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">As shown in the result only the duplicates have a different number compared to its position. It can be seen that Arthur, who is one of the names repeated as it is in A1 and A7, obtained in both cases the value 1, telling us that the first value in the list </span><span style="font-family: Arial, Helvetica, sans-serif;">Arthur</span><span style="font-family: Arial, Helvetica, sans-serif;"> appears is in the first position.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">2. =ROW(Name_list)</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">The ROW function is what produce a matrix with all numbers from 1 to 14, having 14 values in our range.</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=ROW(Name_list) = {1; 2; 3; 4; 5; 6; 7; 8; 9; 10; 11; 12; 13; 14}</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">3. =FREQUENCY(MATCH(Name_list,Name_list,0),ROW(Name_list))</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">The frequency function calculates the frequency that a value occurs within a range of values and returns a vertical array of numbers.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">In our case, basically it counts the times each value appears in the list.</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=FREQUENCY(MATCH(Name_list,Name_list,0),ROW(Name_list)) =</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">{2, 1, 2; 1; 1; 1; 0; 0; 1; 2; 1; 1; 1; 0; 0}</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">As can be seen in the matrix obtained in step 1, there are 2 values equal to 1, 2 equal to 3 and 2 equal to 10, which obviously indicates that both Arthur, Ingrid and James have duplicates.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">4. =IF(FREQUENCY(MATCH(Name_list,Name_list,0),ROW(Name_list))>0,1,0)</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">The IF function will give a value of 1 to all names that are not duplicates, and duplicates (only them, not the original value) will be given a 0.</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=IF(FREQUENCY(MATCH(Name_list,Name_list,0),ROW(Name_list))>0,1,0) = {1; 1; 1; 1; 1; 1; 0; 0; 1; 1; 1; 1; 1; 0; 0}</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">5. =SUM(IF(FREQUENCY(MATCH(Name_list,Name_list,0),ROW(Name_list))>0,1,0))</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Finally add all values of the resulting matrix,</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=SUM(IF(FREQUENCY(MATCH(Name_list,Name_list,0),ROW(Name_list))>0,1,0)) = 11</span></div>
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download an example file</span></span></h3>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download an example file with all the examples that we are covering here click on the following link:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYa0VpeEJ5U2VHeG8&export=download" target="_blank">Counting unique values FREQUENCY + MATCH</a></span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Learn how to create awesome dashboards</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Click <a href="http://thewizardofexcel.blogspot.com/search/label/Dashboards" target="_blank">here</a> for dashboard examples.</span></div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-61015652466241452382015-04-30T15:00:00.000+02:002015-05-12T19:39:27.076+02:00An Excel dashboard about the UK general election 2015<span style="font-family: Arial, Helvetica, sans-serif;">Hello Excel-folks, today I want to share with you a nice informative Excel dashboard that I created for the UK general election on May 7th. I focused on the main 7 parties (those ones that appeared on the ITV debate). See how the dashboard looks like in a few screenshots:</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgPC6685xfrv42AbqccJGmfdeUgUg1DegF8MCcOLjPxzQ6FNkjP878PaBE2ZNC6LEPvQvy8xf3oArIgHvviJKYiyguUmW_4TY1smZjI8p_B7DG9dBeSh2hbDhaj1T9UjsPfbZroYiBW354/s1600/da1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="388" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgPC6685xfrv42AbqccJGmfdeUgUg1DegF8MCcOLjPxzQ6FNkjP878PaBE2ZNC6LEPvQvy8xf3oArIgHvviJKYiyguUmW_4TY1smZjI8p_B7DG9dBeSh2hbDhaj1T9UjsPfbZroYiBW354/s1600/da1.png" width="640" /></span></a></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhPbRibzS88YxBC34uw9BP4AkFwUCthwOhFYiDiv3ggjSEmeCiRog2ka41pwio3g-uJQ7ykjsSu0H5QMFd7Bbv1B5CLbWHNevczRJbaGy7pq-LpQzJdkVvAqf8T8lgdn9Nlcty9t0lRrus/s1600/da2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="392" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhPbRibzS88YxBC34uw9BP4AkFwUCthwOhFYiDiv3ggjSEmeCiRog2ka41pwio3g-uJQ7ykjsSu0H5QMFd7Bbv1B5CLbWHNevczRJbaGy7pq-LpQzJdkVvAqf8T8lgdn9Nlcty9t0lRrus/s1600/da2.png" width="640" /></span></a></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhesH-fSmB3q_5-JPfohw_LuyEFCfrHFEz8dpfu81fEMzLVFaJlwfCwY6kArYpoqZ6e3UFSQD9-u1JadhfXQ1hvZpzrlyB2xQmguiF0rs4s9RSetfh3vgtX-UEGug8FydORWBcbpRbq-nk/s1600/da3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="388" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhesH-fSmB3q_5-JPfohw_LuyEFCfrHFEz8dpfu81fEMzLVFaJlwfCwY6kArYpoqZ6e3UFSQD9-u1JadhfXQ1hvZpzrlyB2xQmguiF0rs4s9RSetfh3vgtX-UEGug8FydORWBcbpRbq-nk/s1600/da3.png" width="640" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">As you can see from the screenshots, there are 2 main parts:</span></div>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">The first one at the top that lists all parties and candidates, with information about them, including photo, logo, and twitter link.</span></li>
<li><span style="font-family: Arial, Helvetica, sans-serif;">The second one at the bottom, that offers the possibility of checking the main pledges for all parties, seeing all the polls results by many different sources, and see the previous general elections results.</span></li>
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<span style="font-family: Arial, Helvetica, sans-serif;">Let's see in more detail:</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Top part:</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">This is the part that contains the selection option for the candidates and it will display main information about the chosen candidate:</span></div>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">In the top corner we have images (giving it flavour) and image links to the main website for the elections and the wikipedia link.</span></li>
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<span style="font-family: Arial, Helvetica, sans-serif;"> </span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjJdQPyfPCc4c2Gawo6f3PtTR_82n_5NYgTcVpDihI0r2rKJ9_2yuGxpvT7tPLGU7EN8zVYQ_8KBUvJaiLV5gk6TXvW8GhlrT1282-DQjd5_dvHQSB3Khz6uAgOunFQxrnm-91I-giyhEY/s1600/P1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="228" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjJdQPyfPCc4c2Gawo6f3PtTR_82n_5NYgTcVpDihI0r2rKJ9_2yuGxpvT7tPLGU7EN8zVYQ_8KBUvJaiLV5gk6TXvW8GhlrT1282-DQjd5_dvHQSB3Khz6uAgOunFQxrnm-91I-giyhEY/s1600/P1.png" width="320" /></span></a></div>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">Once the selection of a candidate has been made, it will display the main information as shown in the image below:</span></li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiBzeK_Mhp8s1NOSnD_8X7i-MqybUtUBjnF025EbTVaYTyy4CoORgmucvGouoDKdwiIK44dudFwDeUUQg1rg6bo1BtboMA0RsZ5TXW93fxd48o9nXDJMNcskxiBZ7SlPsITSiW4nUp78JQ/s1600/P2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="147" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiBzeK_Mhp8s1NOSnD_8X7i-MqybUtUBjnF025EbTVaYTyy4CoORgmucvGouoDKdwiIK44dudFwDeUUQg1rg6bo1BtboMA0RsZ5TXW93fxd48o9nXDJMNcskxiBZ7SlPsITSiW4nUp78JQ/s1600/P2.png" width="640" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Bottom part:</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">There are 3 sub-parts depending on your selection. First you see a selection option for the type of information you want to display:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgtM1105hOm2t1qZYtXOeagdjk_OjpXAUFkDS9k_0-UXJ8k5OJivTH4nlpuTZmcDkT201UJeoyugRrXwcOcsshHqaY8fOatNgQAeHT5j_N85zjCqC2ahhBaa__icoVmyl5qeXVKTrh31NM/s1600/P3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="17" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgtM1105hOm2t1qZYtXOeagdjk_OjpXAUFkDS9k_0-UXJ8k5OJivTH4nlpuTZmcDkT201UJeoyugRrXwcOcsshHqaY8fOatNgQAeHT5j_N85zjCqC2ahhBaa__icoVmyl5qeXVKTrh31NM/s1600/P3.png" width="640" /></span></a></div>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">If Main Pledge is selected, it will display the main pledges for the selected candidate.</span></li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi7vpLEpi5XG-ZWeRYmjhaS_1XB9LKwNAicISolT_YDX1vRkyx3ci7mnageP__EUMu4gyF4HGz4ncIyDb860Oxg6W6laAzW9T20yaRhmfmtya26JRT11Y11Rk-3RLivmkYmEg51TBxUBBE/s1600/P4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="238" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi7vpLEpi5XG-ZWeRYmjhaS_1XB9LKwNAicISolT_YDX1vRkyx3ci7mnageP__EUMu4gyF4HGz4ncIyDb860Oxg6W6laAzW9T20yaRhmfmtya26JRT11Y11Rk-3RLivmkYmEg51TBxUBBE/s1600/P4.png" width="640" /></span></a></div>
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<ul>
<li><span style="font-family: Arial, Helvetica, sans-serif;">You can also select Polls:</span></li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgrucW3w3P_ut2Xp76OgTQvVrHtrhCXGZe05t8zs6oBbRkESBvXCQuZxKer6q_ekJmzAPBC8Sf-EoI0mrjXAShPHpACji3N8t3I7prhbaxb8zBXTfpsw_M8BFikPCTiX1GqsRQVyy0nyCM/s1600/P5.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="20" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgrucW3w3P_ut2Xp76OgTQvVrHtrhCXGZe05t8zs6oBbRkESBvXCQuZxKer6q_ekJmzAPBC8Sf-EoI0mrjXAShPHpACji3N8t3I7prhbaxb8zBXTfpsw_M8BFikPCTiX1GqsRQVyy0nyCM/s1600/P5.png" width="640" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">If Polls is selected, you will be given the option to choose your poll source (all sources have been included from Wikipedia).</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjRh9lg6vd-o1kY8LsMV9Es17NKwyJZqiJsqYHeiKjyDI1MhJphTQ3oOW7fePRslV_c95tBESQ9qiHAxWdSZO0wASGZd_RaBTlLEikZOlG4AIo2tOJ6QRkSvQJSnQWpS1vILMojI1geJEY/s1600/P6.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="136" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjRh9lg6vd-o1kY8LsMV9Es17NKwyJZqiJsqYHeiKjyDI1MhJphTQ3oOW7fePRslV_c95tBESQ9qiHAxWdSZO0wASGZd_RaBTlLEikZOlG4AIo2tOJ6QRkSvQJSnQWpS1vILMojI1geJEY/s1600/P6.png" width="400" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Once your selection is made, you can see a chart of the poll results. A box with the key dates is included for reference.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEizGRwlgdsaMXEc2nPDSb0fje9zb-doYSl6ZNVMu8cAlTD5tUtGQDLHvW1vrKTVRA_ReSBLYysLSZVUbYB_gBGkFsHU6YSUdT6dPU_VWG9kdiNBf7RyEnjUIq4Fiflj1tiz-wLZCVLgQ90/s1600/P7.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="180" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEizGRwlgdsaMXEc2nPDSb0fje9zb-doYSl6ZNVMu8cAlTD5tUtGQDLHvW1vrKTVRA_ReSBLYysLSZVUbYB_gBGkFsHU6YSUdT6dPU_VWG9kdiNBf7RyEnjUIq4Fiflj1tiz-wLZCVLgQ90/s1600/P7.png" width="640" /></span></a></div>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">You can finally select Previous Results</span></li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiYnXfxJKMBL15L9jRRP4Zl2NJqQJqTt8yvA0CFQoTYIaWh-N6xKs3ANXEtdkxOw_h9JL_5GWY5OAjcpOvoT7rbaB9yTwfTkkMqEBSfKWnIHLvW3xhyphenhyphenklMZAEp7GOebCPiuNOSwyyzB8cY/s1600/P8.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="18" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiYnXfxJKMBL15L9jRRP4Zl2NJqQJqTt8yvA0CFQoTYIaWh-N6xKs3ANXEtdkxOw_h9JL_5GWY5OAjcpOvoT7rbaB9yTwfTkkMqEBSfKWnIHLvW3xhyphenhyphenklMZAEp7GOebCPiuNOSwyyzB8cY/s1600/P8.png" width="640" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">If Previous Results option is selected you can now pick the year of the previous general election you want to see the results for.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgwBl4XqvlNIQmzRKtpZb14ZOR3hczrVheP-cw4I3wvohXJZaTi-W83V9VtyDGZco3mlXRko_IDXJR_y_Lebn-GyNUTY0UFpRk5X2vVRAmMK3PMO8SR02N9WmJ4sthBEgyaZO44lrK2wq8/s1600/P9.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgwBl4XqvlNIQmzRKtpZb14ZOR3hczrVheP-cw4I3wvohXJZaTi-W83V9VtyDGZco3mlXRko_IDXJR_y_Lebn-GyNUTY0UFpRk5X2vVRAmMK3PMO8SR02N9WmJ4sthBEgyaZO44lrK2wq8/s1600/P9.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Once the year has been picked, you will see 3 charts and a table with information about that year's general election. The first chart will show the share in votes and seats by party compared to the previous election.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; margin-left: 1em; margin-right: 1em;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiBnwsCA5OTRI7hYJPzyH0M04aHjQhE5CYsxDIgvWFoSDr2Um9mRQJzz0oUfTztl_MpCtTjEvxzKRAUH_OWj-BZBQdEOBY5sHfRYi3HGfwixsTFIDQvSli_ADvnzVRe7smpIK1dLEdV-e4/s1600/p10.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiBnwsCA5OTRI7hYJPzyH0M04aHjQhE5CYsxDIgvWFoSDr2Um9mRQJzz0oUfTztl_MpCtTjEvxzKRAUH_OWj-BZBQdEOBY5sHfRYi3HGfwixsTFIDQvSli_ADvnzVRe7smpIK1dLEdV-e4/s1600/p10.png" /></a></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">A table with the main results is also shown:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjKLYQUg7j_RcD423Pnfnfek_2scyqXmCVmD_I3Kg7cBu3ukd-hzAHMQm-M43uqVSFudlnPQMc5pHZFTz534LNMYGLpoB20ITiHmulktlOLCSu1zZfFwwpbOjSNz_tRf4jaa__d63Y_jfk/s1600/P11.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" height="186" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjKLYQUg7j_RcD423Pnfnfek_2scyqXmCVmD_I3Kg7cBu3ukd-hzAHMQm-M43uqVSFudlnPQMc5pHZFTz534LNMYGLpoB20ITiHmulktlOLCSu1zZfFwwpbOjSNz_tRf4jaa__d63Y_jfk/s1600/P11.png" width="400" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">And 2 charts for the selected party (candidate) are also displayed:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhdcTdX9dRXNFlz36H9jWAE7yzX-N-Wm5ZqqsOoOMmSRgHFa1xaOKg_ILyEM6f61zw-RPwRPB4Lfkz6eRNHZNfnMZejCrqqhE73fXSNJR3bIW1aKVM-5OQDpYyHMjSPfCDB2cLjLUueB7U/s1600/P12.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhdcTdX9dRXNFlz36H9jWAE7yzX-N-Wm5ZqqsOoOMmSRgHFa1xaOKg_ILyEM6f61zw-RPwRPB4Lfkz6eRNHZNfnMZejCrqqhE73fXSNJR3bIW1aKVM-5OQDpYyHMjSPfCDB2cLjLUueB7U/s1600/P12.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">And that is it. Come on, download the dashboard and have a play with it.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"> </span><span style="font-family: Arial, Helvetica, sans-serif;"><br /></span><br />
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download the dashboard</span></span></h3>
<div class="separator" style="background-color: white; clear: both; font-size: 15.3999996185303px; line-height: 21.5599994659424px;">
<span style="font-family: Arial, Helvetica, sans-serif; font-size: small; line-height: normal;">To download the dashboard click on the following link:</span></div>
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<a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYVW5Ha0doenZId0E&export=download" target="_blank"><span style="font-family: Arial, Helvetica, sans-serif;">UK 2015 general election dashboard</span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To fully enjoy the dashboard I suggest to go to the View Menu, and untick Formula Bar, Gridlines and Headings (you can always add them back later on). Also for better visualisation click CTRL + F1 to hide the Ribbon and maximise your screen.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The dashboard file comes in protected format, however you are able to use it. If you want to receive the file unprotected so that you are able to check how it has been built, please send me a donation (minimum £5 please) in appreciation of my work and effort. To do this click on the following link and make your donation. Once the donation has been received I will then send you an email with the unprotected file.</span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Check other examples of dashboards</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Click <a href="http://thewizardofexcel.blogspot.com/search/label/Dashboards" target="_blank">here</a> for dashboard examples.</span></div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-83059686234678337782015-04-27T10:00:00.000+02:002015-04-27T10:00:05.493+02:00How to build a Speedometer chart in Excel<span style="font-family: Arial, Helvetica, sans-serif;">Hello, today we will see how to create one of those cool charts in Excel. The Speedometer chart.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjvPQt2SME5IQbUYw0L7_Qe01T76ABZ2mjNr-u-yy-QOh1Lm-F8yGxdnDWsZeO5QUEZa0UrsbOAPoM2jW_QHFpwJQGd1v7mcZCcIhG-02ZXUn8JBpDGo-bWWHc81ITEcn39fbOVNp8_Xbg/s1600/S1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjvPQt2SME5IQbUYw0L7_Qe01T76ABZ2mjNr-u-yy-QOh1Lm-F8yGxdnDWsZeO5QUEZa0UrsbOAPoM2jW_QHFpwJQGd1v7mcZCcIhG-02ZXUn8JBpDGo-bWWHc81ITEcn39fbOVNp8_Xbg/s1600/S1.png" height="214" width="320" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">And how do we make it? Let's see step-by-step.</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Have a look at the video below to see the step-by-step tutorial.</span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Download the example file</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download a file containing examples of the theme we have just covered click on the following link:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span><span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYTUFLdUxWeUpkVjA&export=download" target="_blank">Speedometer</a></span></div>
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<div style="margin: 0px;">
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Learn how to create awesome dashboards</span></div>
</div>
</h2>
<h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Click <a href="http://thewizardofexcel.blogspot.com/search/label/Dashboards" target="_blank">here</a> for dashboard examples.</span></div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-66088622743436427812015-04-20T20:40:00.000+02:002015-04-20T20:40:56.922+02:00The Excel dashboard about Real Madrid Tenth Champions League win 2013/14 <span style="font-family: Arial, Helvetica, sans-serif;">Hello Excel fans. Today I would like to mix two of my passions. As you all know I love Excel, but I also love football and am a supporter of Real Madrid. Although it is best to have the full story so that everybody understands. My whole family are Atletico Madrid supporters, in fact I was born as an Atletico fan and I remember going to the Vicente Calderon when I was little, but when I was 5 years or so I changed my team and I became a fan of Real. Why? Because my favourite player was playing for Atletico and then he signed for Real, and I followed him....... Who is he? The incredible Hugo Sanchez. I was so passionate about how he played and his somersaults as goal celebration, and besides, I also played football with the number 9. Anyway, so today I consider myself a fan of Real Madrid but I still have much appreciation to Atletico. So, back to Excel, I have decided to create a small tribute to Real Madrid for the achievement of the Champions League win last year: the Tenth European Cup, and everything will be done in Excel. So even if you are not Real Madrid supporter or do not even like football, check the dashboard and I am sure you will find it interesting.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">First let's see how it looks:</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgsFKvAQ1RcWoF4-XQ5w3Om20lQc5LXCrjWBWHK2zFKT3i4OY3o5AyyPOxsRvrgMvYivST_JVrTKXv6henj8p2AHCcbEG_GIJVg1tHvKnGYixzCSRruZlt1fmfQmEt7HfIgIAGKOoKineE/s1600/EnglishRM.gif" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgsFKvAQ1RcWoF4-XQ5w3Om20lQc5LXCrjWBWHK2zFKT3i4OY3o5AyyPOxsRvrgMvYivST_JVrTKXv6henj8p2AHCcbEG_GIJVg1tHvKnGYixzCSRruZlt1fmfQmEt7HfIgIAGKOoKineE/s1600/EnglishRM.gif" height="388" width="640" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Elements of the Real Madrid dashboard</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">All data used in the dashboard comes from uefa.com.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">For this particular dashboard, the main objectives are:</span><br />
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<li><span style="font-family: Arial, Helvetica, sans-serif;">show overall statistics of Real Madrid during the Champions League 2013/14</span></li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiVkG7e1Q1oK1tD0ROMxGXmvraagTUHGpave7nhEkYqnL0KGdzwQruomXyiVLNQ_9QGokZJ_XJmu1AuC2ZHlG3u2dhGbEBU12dgrUgM-5zQ4j6UNN7YYPqMN9X0EZvlXDQ7oaY8wArWjCA/s1600/RME1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiVkG7e1Q1oK1tD0ROMxGXmvraagTUHGpave7nhEkYqnL0KGdzwQruomXyiVLNQ_9QGokZJ_XJmu1AuC2ZHlG3u2dhGbEBU12dgrUgM-5zQ4j6UNN7YYPqMN9X0EZvlXDQ7oaY8wArWjCA/s1600/RME1.png" height="92" width="640" /></span></a></div>
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<li style="text-align: left;"><span style="font-family: Arial, Helvetica, sans-serif;">have the option to display the information in English and Spanish</span></li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj0ufEzy1Az7x38f2U4MZGiGVzvYSswaHnSBGe8a9YeiNdl8AwsS9x-2H3jgPQGSyTHVWHjOr_084awSpF7sWeHYAFwVpiRbbVYIZjWtTdv1mhwbP6nqZV0ZuajAHvfiJ2P9lARNsmoEts/s1600/RME6.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj0ufEzy1Az7x38f2U4MZGiGVzvYSswaHnSBGe8a9YeiNdl8AwsS9x-2H3jgPQGSyTHVWHjOr_084awSpF7sWeHYAFwVpiRbbVYIZjWtTdv1mhwbP6nqZV0ZuajAHvfiJ2P9lARNsmoEts/s1600/RME6.png" /></span></a></div>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">using a scroll bar that allows to see the official stats and match details of each of the matches that Real Madrid played in the competition</span></li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgJ0mAPOSO0jZoI_6Y1aHKthTXAHP9wX00QgB-z_xZidK1AGt499iQ0bu21D4EsCl44EjEMz92JtfUVnesFBKAp6O22VJCLafYkBB33XkYeBcXoPAypgWOKEOL5Rt5RrrdMpLKV9djJ_6g/s1600/RME2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgJ0mAPOSO0jZoI_6Y1aHKthTXAHP9wX00QgB-z_xZidK1AGt499iQ0bu21D4EsCl44EjEMz92JtfUVnesFBKAp6O22VJCLafYkBB33XkYeBcXoPAypgWOKEOL5Rt5RrrdMpLKV9djJ_6g/s1600/RME2.png" height="320" width="296" /></span></a></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj3_UtpWj3kZgNwXLeeUktuGeF5VfNKJqEqydb6T4EV2BmFerCzY44MVqCmDlO7G08tk94zllhHdLBI8vz9o4tHiZeu-hjxlJRJgYNdNBg5kTI-xTgTOToRT8QQ4DtsR4GW3PPqsnGKVSE/s1600/RME3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj3_UtpWj3kZgNwXLeeUktuGeF5VfNKJqEqydb6T4EV2BmFerCzY44MVqCmDlO7G08tk94zllhHdLBI8vz9o4tHiZeu-hjxlJRJgYNdNBg5kTI-xTgTOToRT8QQ4DtsR4GW3PPqsnGKVSE/s1600/RME3.png" height="206" width="640" /></span></a></div>
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<li style="text-align: left;"><span style="font-family: Arial, Helvetica, sans-serif;">choose any player in the squad to view the player statistics on the selected match</span></li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgblioG1S29YD35_mhgiJfZThUdhfFz2iw5lD9mZFFS_lwIQFLXsCEXmNI5WiiHwLWTTrurrnSZ-ll0lFmwqM4VzlOA65pvP4kFFAgYld6rXV8ypolSp7sjqgsdneTHrj0OPzMD60VPeDM/s1600/RME4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgblioG1S29YD35_mhgiJfZThUdhfFz2iw5lD9mZFFS_lwIQFLXsCEXmNI5WiiHwLWTTrurrnSZ-ll0lFmwqM4VzlOA65pvP4kFFAgYld6rXV8ypolSp7sjqgsdneTHrj0OPzMD60VPeDM/s1600/RME4.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif; font-size: x-small;">Cristiano statistics in victory against Bayern </span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; font-size: x-small;">Munich in the second leg of the semifinals</span></div>
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<li><span style="text-align: left;"><span style="font-family: Arial, Helvetica, sans-serif;">see the best players of Real Madrid in the competition in each of the disciplines, highlighting the chosen player above</span></span></li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgliU7GgBK56NcBY7E1IftTEoYMWYYmqdq8tELGcoU3hsKmYqSrf5Z7vFS8vCZ3R27KHv9K4U8_wC4RR-Wm3UQ5PM75oLJSNFQaA1mnqyfhdZZj_8QM974qs7CFTUkXzuQMUcVGQZm1Y8w/s1600/RME5.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgliU7GgBK56NcBY7E1IftTEoYMWYYmqdq8tELGcoU3hsKmYqSrf5Z7vFS8vCZ3R27KHv9K4U8_wC4RR-Wm3UQ5PM75oLJSNFQaA1mnqyfhdZZj_8QM974qs7CFTUkXzuQMUcVGQZm1Y8w/s1600/RME5.png" height="92" width="640" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The full view of the dashboard looks like this:</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEic05P1gvKoy3hlUXRmc4B4n3e_rs-1ssbgSqlSr1Bkh75QHNbyvLKr1gJiQU3VnTauHco-1lJ6c9ArsJCpWyNenLv46DAFDVLgggtgXdGeGtjfOkHiKGC9Aon9KiCdik4duN5qzx0DDPk/s1600/RME7.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEic05P1gvKoy3hlUXRmc4B4n3e_rs-1ssbgSqlSr1Bkh75QHNbyvLKr1gJiQU3VnTauHco-1lJ6c9ArsJCpWyNenLv46DAFDVLgggtgXdGeGtjfOkHiKGC9Aon9KiCdik4duN5qzx0DDPk/s1600/RME7.png" height="500" width="640" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Well, there you have it. Please download the Real Madrid Excel dashboard and see how it works, and please leave me a comment with your opinion/suggestion.</span><br />
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download the dashboard</span></span></h3>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download the dashboard file click on the following link:</span></div>
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<a href="https://docs.google.com/uc?authuser=0&id=0B2tCREWVr973eGNsU0RKV2NiWE0&export=download" target="_blank"><span style="font-family: Arial, Helvetica, sans-serif;">Real Madrid dashboard</span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To fully enjoy the dashboard I suggest to go to the View Menu, and untick Formula Bar, Gridlines and Headings (you can always add them back later on). Also for better visualisation click CTRL + F1 to hide the Ribbon and maximise your screen.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The dashboard file comes in protected format, however you are able to use it. If you want to receive the file unprotected so that you are able to check how it has been built, please send me a donation (minimum £5 please) in appreciation of my work and effort. To do this click on the following link and make your donation. Once the donation has been received I will then send you an email with the unprotected file.</span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Check other examples of dashboards</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Click <a href="http://thewizardofexcel.blogspot.com/search/label/Dashboards" target="_blank">here</a> for dashboard examples.</span></div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-89911760612141771112015-04-17T14:28:00.000+02:002015-04-17T14:28:00.613+02:00An alternative to traditional charts in Excel - Sparklines<span style="font-family: Arial, Helvetica, sans-serif;">Hello everyone</span><br />
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Today let's talk about something that Microsoft introduced for Excel 2010: Sparklines!</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;">These geniuses that can make visualisations easier and faster. There are many times we show a lot of charts and we can overload our presentations, and a simple chart (or sparkline in this case) would be sufficient to convey to the listener what you intend to do.</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">And what are Sparklines?</span></h2>
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Sparklines are tiny charts that are aligned to a row of a table of data and help you visualize the data to show a quick visual representation. They are basically in-cell charts.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjHZNoucOhuIsZdYNMjX8E7zd56Xxnqi18gDbYBBJjjAvLrEIHnSrI9uQ3tpzUJnZyalAbHKeQ7vfBQxkrYAjEBiCJGFbAh-hxEPOXzE_d5xdL8-IWfdH-uQg-ejZEWRcAsq6Ak-Af3RfQ/s1600/S1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjHZNoucOhuIsZdYNMjX8E7zd56Xxnqi18gDbYBBJjjAvLrEIHnSrI9uQ3tpzUJnZyalAbHKeQ7vfBQxkrYAjEBiCJGFbAh-hxEPOXzE_d5xdL8-IWfdH-uQg-ejZEWRcAsq6Ak-Af3RfQ/s1600/S1.png" height="176" width="640" /></span></a></div>
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Sadly, Sparklines do not work in versions prior to Excel 2010.</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">What kind of Sparklines do we have?</span></h2>
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There are 3 types of Sparklines:</span><br />
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<li><span style="font-family: Arial, Helvetica, sans-serif;">Line</span></li>
<li><span style="font-family: Arial, Helvetica, sans-serif;">Column</span></li>
<li><span style="font-family: Arial, Helvetica, sans-serif;">Win/Loss</span></li>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">And how do we create them?</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">To enter a Sparklines just run these 3 simple steps:</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br />1. Go to menu <b>Insert</b>> once there, select your preferred Sparklines.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhLrz8_vwNeOchGv8bUxm4Ko87Or9uJMUQVsqPJtSeSKsgkP8l4xXwAB46bYQ21ZSVtAbMf5lCSFVM_hxJyja-Kh6T-U-VFJAYPs1pnFRtiBWOz4z5gjik6sFGOP_XNO1KRf3ICCtyPwZk/s1600/S3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhLrz8_vwNeOchGv8bUxm4Ko87Or9uJMUQVsqPJtSeSKsgkP8l4xXwAB46bYQ21ZSVtAbMf5lCSFVM_hxJyja-Kh6T-U-VFJAYPs1pnFRtiBWOz4z5gjik6sFGOP_XNO1KRf3ICCtyPwZk/s1600/S3.png" height="202" width="320" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">2. After selecting the type you want, select the data in the 'Data range', for example in our table above I would select the goals scored by each team in each of the seasons. We now also choose the cell where the Sparklines will be placed ('Location range').</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">3. We format them if preferred. And that's it!</span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Formatting Sparklines</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">There is a sub-menu called "Sparklines Tools", which will show once you select the cell in which there is a Sparkline. In this menu, there is a Design option which is needed to format the Sparklines.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">As shown in this menu we can perform the following formatting options to Sparklines:</span></div>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">Change the type of sparkline</span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">Show (maximum) high point or low (minimum) and the first point or last</span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">Add markers to all points</span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">Change the colour of Sparklines as well as markers</span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">Edit the axes</span></li>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">What if ...</span></h2>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">if the selected data contains non-numerical data >> the Sparklines ignore this data</span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">if the selected data contains blank data >> the Sparklines show blanks.</span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">if the selected data contains data with zeros >> the Sparklines show the zeros</span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">if the selected data contains data that is #N/A >> the Sparklines ignore this data</span></li>
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<span style="font-family: Arial, Helvetica, sans-serif;">Well, I hope this post was useful, and that you use Sparklines to enhance your presentations, or your dashboards. It would be nice to know how you use them, and that you can share tricks or suggestions about Sparklines by entering comments in this post.</span><br />
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download an example file</span></span></h3>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download an example file with all the examples that we are covering here click on the following link:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYUkFsOWFCVVFTMkk&export=download" target="_blank">Sparklines</a></span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Learn how to create awesome dashboards</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Click <a href="http://thewizardofexcel.blogspot.com/search/label/Dashboards" target="_blank">here</a> for dashboard examples.</span></div>
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<br />El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-69862694887940246142015-04-13T09:01:00.000+02:002015-04-16T21:53:42.589+02:0015 functions in Excel for any user - Part 1<span style="font-family: Arial, Helvetica, sans-serif;">Today I will talk about Excel functions, one of the most important tools in Excel. We will create a list of 15 functions not very used but that can be very, very useful at some point. This entry is the 1st of 2 entries. Here it goes!</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">1. Remove the spaces from a text except single spaces between words</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Sometimes the data are cluttered, dirty, with spaces where you do not want to have, right? As one of the most useful ways to help you clean your data is the TRIM function.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">This function removes all spaces from a string except for single spaces between words. Let us examine an example.</span><br />
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=TRIM("The wizard of Excel ") = The wizard of Excel</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">The function has removed those spaces before, after and in between to leave the text clean and ready for analysis.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/trim-function.html" target="_blank">TRIM function.</a></span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">2. Remove a specified number of characters from a text, either left, right or at any other point</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">There are many times that you need to extract a few characters of a text, for example if the text says only the full name and what we need is the surname. To achieve such extraction we have 3 elementary functions.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>A. To extract characters from the left, we will use the LEFT function</b></span><br />
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=LEFT("The wizard of Excel", 6)= "The wi"</span><br />
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=LEFT("Rafael Nadal", 5)= "Rafae"</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">The number reflects the number of characters to extract.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/left-function.html" target="_blank">LEFT function</a></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>B. To extract characters from the right, we will use the RIGHT function</b></span><br />
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=RIGHT("The wizard of Excel", 6)= " Excel"</span><br />
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=RIGHT("Rafael Nadal", 5)= "Nadal"</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">As before the number reflects the number of characters to extract.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/right-function.html" target="_blank">RIGHT function</a></span><br />
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<b><span style="font-family: Arial, Helvetica, sans-serif;">C. To extract characters from any other point, we will use the MID function</span></b><br />
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=MID("The wizard of Excel", 3,6)= "e wiza"</span><br />
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=MID("Rafael Nadal", 3,6)= "fael N"</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Now the numbers reflect different things. The first number reflects the position of the first character to be extracted, and the second number reflects the number of characters to extract.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/mid-function.html" target="_blank">MID function</a></span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">3. Know what today's date rapidly</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Imagine we have a list of orders and want to see what should be distributed today. For something like that we can simply use the TODAY function.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/today-function.html" target="_blank">TODAY function</a></span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;"><br />4. Find out the maximum or minimum value in a list</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Excel has two functions for this. The MAX function and the MIN function.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The MAX function find out the maximum value in a given list. Here's an example.</span></div>
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<span style="color: blue;">=MAX(2,5,7,8) = 8</span></div>
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Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/max-function.html" target="_blank">MAX function</a></div>
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The MIN function find out the minimum value in a given list. Here's an example.</div>
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<span style="color: blue;">=MIN (2,5,7,8) = 2</span></div>
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Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/min-function.html" target="_blank">MIN function</a></div>
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<span style="color: red; font-size: large;">5. Find out what the second (or third or fourth ...) higher or lower value in a list</span></h2>
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In section 4 we saw how to calculate the maximum and minimum value in a list, but what if we wanted to know the second lowest value, or the fourth highest. Excel has prepared two functions to help.</div>
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SMALL function and LARGE function.</div>
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The first of these will help us find the k-th smallest value in a data set. For example, the 20th smallest number.</div>
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Example:</div>
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<span style="color: blue;">=SMALL({1,2,5,3,6}, 4)= 5 indicates that the fourth smallest value in the list is five.</span></div>
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Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/small-function.html" target="_blank">SMALL function</a></div>
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The second function will help us find the k-th largest value in a set of data. For example, the tenth highest number.</div>
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Example:</div>
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<span style="color: blue;">=LARGE({1,2,5,3,6}, 4)= 2, indicating that the fourth largest value of that list is 2.</span></div>
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Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/large-function.html" target="_blank">LARGE function</a></div>
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<span style="color: red; font-size: large;">6. Convert text to uppercase, lowercase or proper name</span></h2>
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Excel has 3 useful useful functions to alter your strings, either to convert them to upper case, lower case or proper name (the first letter of each word in upper case text). Let's check them out.</div>
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<b>A. To convert your text to upper case use the UPPER function:</b></div>
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<span style="color: blue;">=UPPER("The wizard of Excel") = "THE WIZARD OF EXCEL"</span></div>
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Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/upper-function.html" target="_blank">UPPER function</a></div>
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<b>B. To convert your text to lower case use the LOWER function:</b></div>
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<span style="color: blue;">=LOWER("The wizard of Excel") = "the wizard of excel"</span></div>
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Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/lower-function.html" target="_blank">LOWER function</a></div>
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<b>C. To convert your text to proper name </b><b>use the </b><b>PROPER function:</b></div>
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<span style="color: blue;">=PROPER("THE WIZARD OF EXCEL") = "The Wizard of Excel"</span></div>
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Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/proper-function.html" target="_blank">PROPER function</a></div>
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<span style="color: red; font-size: large;">7. Determine the week number in the year</span></h2>
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As the year progresses we begin to lose what week number a given date is in the year. But Excel has a function to tell you exactly that.</div>
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Link: <a href="http://thewizardofexcel.blogspot.com/2015/01/weeknum-function.html" target="_blank">WEEKNUM function</a></div>
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With this function is easy to know which week of the year for example we are today, and that will depend on whether we want the week starts on Sunday or Monday.</div>
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<span style="color: blue;">=WEEKNUM(TODAY(), 1)</span></div>
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That was it. The next entry will be the 2nd part with more good Excel functions.</div>
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Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-61305910964374106342015-04-07T19:32:00.000+02:002015-04-08T14:45:36.980+02:00Welcome to Malta - a dashboard in Excel about this beautiful island<span style="font-family: Arial, Helvetica, sans-serif;">Hello everyone. I guess most of you do not know that I live in Malta. I live in this beautiful island since September 2014. To celebrate my adventure and try to convince my friends to come and visit, I have created a dashboard in Excel about the island. The dashboard runs smoothly in Excel 2007, 2010 and 2013. Other versions have not been tested.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiT3HIVV4v1NSyhMstxW5BUXBnN556-XFJWlSRRK46dTqnKeKce-cmD_n9PGBrkKhvBh1gsqV3Wye3L5EhbD7LYcfQij6DYV8YYovStcodM0ocAk5dzyODBLAcCAQBdY9fZ3ag6VvFX2nk/s1600/Malta_eng+gif.gif" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiT3HIVV4v1NSyhMstxW5BUXBnN556-XFJWlSRRK46dTqnKeKce-cmD_n9PGBrkKhvBh1gsqV3Wye3L5EhbD7LYcfQij6DYV8YYovStcodM0ocAk5dzyODBLAcCAQBdY9fZ3ag6VvFX2nk/s1600/Malta_eng+gif.gif" height="318" width="640" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">And what is a dashboard?<a name='more'></a></span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;"></span><br />
<span style="font-family: Arial, Helvetica, sans-serif;">A dashboard is a visual representation that allows users to obtain high-level overview of a subject and help them make quick decisions. You can create dashboards using a lot of tools. However, in my opinion, Microsoft Excel is an excellent choice for the creation and distribution of these, due to its ease of use and universal availability.</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Elements of the dashboard on Malta</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">For this dashboard in particular, the main objectives are:</span><br />
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<ul>
<li><span style="font-family: Arial, Helvetica, sans-serif;">display points of the island, with photo and description of the location and other important details</span></li>
</ul>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh78a49fbXrnHM5qceS2DetCsrXpjCT5uKsU50Y0D-3aBx4EtT-ZQgDgd1sj6dWFulWaq58HNAMKmKfzCag5rDRXFQ-6Ru23r2d-cDYj0IqH3PeIq4XpfsLdnS-RppUJoTWgjqy0J9AHKM/s1600/M9.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh78a49fbXrnHM5qceS2DetCsrXpjCT5uKsU50Y0D-3aBx4EtT-ZQgDgd1sj6dWFulWaq58HNAMKmKfzCag5rDRXFQ-6Ru23r2d-cDYj0IqH3PeIq4XpfsLdnS-RppUJoTWgjqy0J9AHKM/s1600/M9.png" height="190" width="640" /></span></a></div>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">display them in ranking mode, so that users control what they see</span></li>
</ul>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjWUY1pd5xhdQjMZvI6P6SB-aaWSeXK6jNyqTJCORo0ncMeZXM4_QGL-quEnLJ9f2xOu3PrCBbmm4aDYiJiK-RdK6HokGe-hrFKOsasyetLKSV9sjHXQ5se1oumc5R_kzvP6Y5lmi1Vk34/s1600/M7.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjWUY1pd5xhdQjMZvI6P6SB-aaWSeXK6jNyqTJCORo0ncMeZXM4_QGL-quEnLJ9f2xOu3PrCBbmm4aDYiJiK-RdK6HokGe-hrFKOsasyetLKSV9sjHXQ5se1oumc5R_kzvP6Y5lmi1Vk34/s1600/M7.png" height="277" width="400" /></a></div>
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<ul>
<li><span style="font-family: Arial, Helvetica, sans-serif;">possibility to change the language to Spanish with a simple click</span></li>
</ul>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhFSERSIzz-SkGQpC9ZBIcRtuejmIYjXvwY0ptOg1oi0igCqeZSMIz3QQHEC_AWiaVvy3mCVQJBH1fXdXvCeLGz4mXhsvRhYBPZNHztDfa9qSBNem54kFv8r8KFcUM0SwN2eAJEaiv12RQ/s1600/M1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhFSERSIzz-SkGQpC9ZBIcRtuejmIYjXvwY0ptOg1oi0igCqeZSMIz3QQHEC_AWiaVvy3mCVQJBH1fXdXvCeLGz4mXhsvRhYBPZNHztDfa9qSBNem54kFv8r8KFcUM0SwN2eAJEaiv12RQ/s1600/M1.png" /></a></div>
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<li><span style="font-family: Arial, Helvetica, sans-serif;">option to see 4 different rankings with a single click</span></li>
</ul>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi9iYl6qItFjAYhqtzESJvHKmo0VOkbEVIXzZsNDWMVKuhJ6-i18D1Bl_L4ibO-qtI-DvlsO0UHzxhp0r8tLTivyt5HWQZCh2aqL-TNpoxZjnEq5R-GlB1arMLv6qBeYMeG9Oy2A15aWw8/s1600/M6.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi9iYl6qItFjAYhqtzESJvHKmo0VOkbEVIXzZsNDWMVKuhJ6-i18D1Bl_L4ibO-qtI-DvlsO0UHzxhp0r8tLTivyt5HWQZCh2aqL-TNpoxZjnEq5R-GlB1arMLv6qBeYMeG9Oy2A15aWw8/s1600/M6.png" height="72" width="400" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Well, there it is. Download the dashboard and see how it works, and see if it convinces you to come to the island. Hope you like it!</span></div>
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<h3 style="background-color: white; clear: both; font-stretch: normal; margin: 0px 0px 1em; position: relative;">
<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download the dashboard</span></span></h3>
<div class="separator" style="background-color: white; clear: both; font-size: 15.3999996185303px; line-height: 21.5599994659424px;">
<span style="font-family: Arial, Helvetica, sans-serif;">To download the dashboard file click on the following link:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYRk4wRGswY0xrZXM&export=download" target="_blank">Malta dashboard</a></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The dashboard file comes in protected format, however you are able to use it. If you want to receive the file unprotected so that you are able to check how it has been built, please send me a donation (minimum £5 please) in appreciation of my work and effort. To do this click on the following link and make your donation. Once the donation has been received I will then send you an email with the unprotected file.</span></div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-30266244017228325302015-04-03T08:28:00.001+02:002015-04-17T15:08:02.715+02:00How to build a Thermometer chart in Excel<span style="font-family: Arial, Helvetica, sans-serif;">Hello, today we will see how to create one of those nice charts in Excel. The Thermometer chart.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br />
</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjLcBWPK0mcml4O3QLStvPXze2giqdWT1Nxx0RmBnJ75OFnOCFyG8EPCSvPCkgdEIQXLh2olPDQzmrSix1QX-pav0RXfMew8HecgG0U8cDVpbG7W4S07M235XmUCjTXPnZbgjwqopEY7yE/s1600/T1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjLcBWPK0mcml4O3QLStvPXze2giqdWT1Nxx0RmBnJ75OFnOCFyG8EPCSvPCkgdEIQXLh2olPDQzmrSix1QX-pav0RXfMew8HecgG0U8cDVpbG7W4S07M235XmUCjTXPnZbgjwqopEY7yE/s1600/T1.png" height="230" width="400" /></span></a></div>
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</span><br />
<h2>
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">And how do we make it? Let's see step-by-step.<a name='more'></a></span></h2>
<div>
<span style="color: red; font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">Have a look at the video below to see the step-by-step tutorial.</span><br />
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<iframe allowfullscreen="" frameborder="0" height="360" src="https://www.youtube.com/embed/FRb7uUNS2Uc" width="640"></iframe>
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<div>
<h2>
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Download the example file</span></h2>
</div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">To download a file containing examples of the theme we have just covered click on the following link:</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span><span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYakFjZEVsd3NZM28&export=download" target="_blank">Thermometer</a></span></div>
<div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-11517078130880950322015-03-31T07:09:00.000+02:002015-04-21T15:21:56.635+02:00COUNTIF tips<span style="font-family: Arial, Helvetica, sans-serif;">The <a href="http://thewizardofexcel.blogspot.com/2015/01/countif-function.html" target="_blank">COUNTIF function</a> can provide us with very useful information. From a range you can count empty cells, the non-empty cells, or cells with all text. Let us see it with an example.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjw8aO6cvDb6DrtDAgZDbNXEDo_pIVkuvw4DK817Pxcm04s0R2qM9cRteuPrM2SvxCFSLqkufoMbrmSDh0W8g8ZfJHqVaILH-dXJF4SBsqvTzk4VWma6n3va6ZIrOf0nL01dP90x_rzxHs/s1600/C1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjw8aO6cvDb6DrtDAgZDbNXEDo_pIVkuvw4DK817Pxcm04s0R2qM9cRteuPrM2SvxCFSLqkufoMbrmSDh0W8g8ZfJHqVaILH-dXJF4SBsqvTzk4VWma6n3va6ZIrOf0nL01dP90x_rzxHs/s1600/C1.png" height="252" width="640" /></a></div>
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<a name='more'></a><br />
<span style="font-family: Arial, Helvetica, sans-serif;">Having a range B2:B9 with the values shown above, we will perform various calculations.</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Calculate the empty cells</span></h2>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">Sometimes we need to calculate the cells that are empty or have no value. To achieve that we could use the following formulas:</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTIF(B2:B9,"=") = 1</span><br />
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTIF(B2:B9,"") = 1</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">And also we could use the <a href="http://thewizardofexcel.blogspot.com/2015/01/countblank-function.html" target="_blank">COUNTBLANK function</a></span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTBLANK(B2:B9) = 1</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Calculate the cells that are text</span></h2>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">Sometimes we need to see which are the cells that being non empty have only text values. To achieve that we could use the following formulas:</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTIF(B2:B9,"><") = 3</span><br />
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTIF(B2:B9,"*") = 3</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Calculate the nonblank cells</span></h2>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">Sometimes we need to see which are the cells aren't empty. To achieve that we could use the following formulas:</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTIF(B2:B9,"<>") = 7</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">And we could also use the <a href="http://thewizardofexcel.blogspot.com/2015/01/counta-function.html" target="_blank">COUNTA function</a>.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTA(B2:B9) = 7</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Do you know any more? Could you please share them in the comments?</span></h2>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Download the example file</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download a file containing examples of the theme we have just covered click on the following link:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span><span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYR1J3TjVOTGpVdlU&export=download" target="_blank">COUNTIF</a></span></div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-65548507180733591182015-03-30T06:26:00.000+02:002015-04-03T08:32:45.059+02:00Tutorial about charting in Excel<span style="font-family: Arial, Helvetica, sans-serif;">Here you will find all the explanations for the charts that I've been putting on the blog:</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">1. <a href="http://thewizardofexcel.blogspot.com/2015/02/how-to-build-tornado-chart-in-excel.html" target="_blank">Tornado chart</a></span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">2. <a href="http://thewizardofexcel.blogspot.com/2015/03/how-to-build-waterfall-chart-in-excel.html" target="_blank">Waterfall chart</a></span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">3. <a href="http://thewizardofexcel.blogspot.com/2015/03/introduction-to-band-charts-in-excel.html" target="_blank">Band chart</a></span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">4. <a href="http://thewizardofexcel.blogspot.com/2015/04/how-to-build-thermometer-chart-in-excel.html" target="_blank">Thermometer chart</a></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">5. Speedometer chart (coming soon)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">6. Growing moustache chart (coming soon)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">7. Sparklines (coming soon)</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">8. In-cell horizontal bar chart using REPT function (coming soon)</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">9. In-cell vertical bar chart using REPT and CONCATENATE functions (coming soon)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">10. Panel chart (coming soon)</span>El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-58367209845546761042015-03-26T20:46:00.000+01:002015-03-26T20:46:12.699+01:00Introduction to band charts in Excel<span style="font-family: Arial, Helvetica, sans-serif;">Today I want to talk about creating band charts in Excel. I use them quite a lot as they help the user to a quick understanding of the visualisation without overloading the chart.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">So that we all un</span><span style="font-family: Arial, Helvetica, sans-serif;">derstand, what I intend to show you is a chart like the following:</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgeC59x7Hxl6BfhO9p2a87HYipSmqP4yKFlrEFRhcUZH0T05YD2cMhUgGHpGpnRq7vMys40UZtr-T4AA9ilvxhCCZtACV4Ugq_Kgq91_oZlFBdrBGa-pVFG_t_iYqlMBSD23149pl120FE/s1600/Band+chart.gif" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgeC59x7Hxl6BfhO9p2a87HYipSmqP4yKFlrEFRhcUZH0T05YD2cMhUgGHpGpnRq7vMys40UZtr-T4AA9ilvxhCCZtACV4Ugq_Kgq91_oZlFBdrBGa-pVFG_t_iYqlMBSD23149pl120FE/s1600/Band+chart.gif" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The band represents the area between the maximum and the minimum for all products for any one year.</span><span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">It can also be seen that it is a dynamic chart, each time a product is selected one series in the chart change (could be more if you wanted).</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;"></span><br />
<span style="font-family: Arial, Helvetica, sans-serif;">To build a band chart like that one we need to follow a few steps. Let's see how.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"></span><br />
<a name='more'></a><span style="font-family: Arial, Helvetica, sans-serif;">The first thing we need is obviously data. I have built a table with made-up data to show you the process. Imagine the average prices of 15 products from 1994-2010, something like the following table.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgdMB6TwCvREWMIKe_adF0F7A1o4g3hl7L5RlXd_a2iZJTHrLrJZIKeNS0LslyDjvWIzSEJatoNmapmtkZTStIc0VYoD58ldfJv3Tf-wvIH47JlPlDtatfnOQHLiDynzLrvc80NYtk7Fm4/s1600/B1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgdMB6TwCvREWMIKe_adF0F7A1o4g3hl7L5RlXd_a2iZJTHrLrJZIKeNS0LslyDjvWIzSEJatoNmapmtkZTStIc0VYoD58ldfJv3Tf-wvIH47JlPlDtatfnOQHLiDynzLrvc80NYtk7Fm4/s1600/B1.png" height="240" width="640" /></span></a></div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">This table would be located in the range B5:S20, being the range B5:S5 where the headers of each column are.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;"></span><br />
<span style="font-family: Arial, Helvetica, sans-serif;">Unfortunately we often see a very poor visual representation of that table:</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg81jWkNID5wJPaMbxzKvtfjaDDmmM_37wSE_f4T-nyzfF7HoQibKkWH07O8ynvkenw93NNwqfS2g0hoOtECdXYR9hHJTX9PYpA8kUvX4ME4hRLY3iWgLMt-rlcg98NGYpOzfZzALXt7n4/s1600/B2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg81jWkNID5wJPaMbxzKvtfjaDDmmM_37wSE_f4T-nyzfF7HoQibKkWH07O8ynvkenw93NNwqfS2g0hoOtECdXYR9hHJTX9PYpA8kUvX4ME4hRLY3iWgLMt-rlcg98NGYpOzfZzALXt7n4/s1600/B2.png" height="262" width="640" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<span style="font-family: Arial, Helvetica, sans-serif;">It is clear that a visual representation as we just saw is just bad. It does not convey anything but confusion. So let's see how you can present that data in a simpler way to digest and make a display with bands like this.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjjApSB2EssLdkgQqueCLJIpDy4H5BrJW5uCZcWIaGwqMkBCXa40i_AoziKh1-DJh1g_u7np1xLTh-CLVccC_vEDR9XOKTH0oxwfCy78CpzzuVoNujjrUdEfxf3uYQvfCE1HbZsbaOnzfE/s1600/b3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"></span></a></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjx1JfQMHFI6k_ulgvy4ufVTAYf5cfQJmpCSLO1n_UZ-Lqwz_w2C1GjXOVrchhw_mXEvAdRXsu31GXFo_zD-ar2xZ8fQTiDnUEmjmp3S-70y3WSyZyAbYW86WkAeMMI1Aen2tLWFpLWmXw/s1600/b3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjx1JfQMHFI6k_ulgvy4ufVTAYf5cfQJmpCSLO1n_UZ-Lqwz_w2C1GjXOVrchhw_mXEvAdRXsu31GXFo_zD-ar2xZ8fQTiDnUEmjmp3S-70y3WSyZyAbYW86WkAeMMI1Aen2tLWFpLWmXw/s1600/b3.png" height="425" width="640" /></a></div>
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<h2>
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Step 1 - add some calculations</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">We will create a new table that is fed from the original table but only with the required data.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjsAsPgPI_DxNYxynllSygoyg_Qciook4U_RxxBYZfuEUZNg_g5R_KxNV9U0oMmx9uRt6DL_C3PXgmide-OfAXaguWU0GkElSYsY7C0JIJQblr5CXF94dxQyhJVWEyDcAFS9PaxK9RfSE0/s1600/B4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjsAsPgPI_DxNYxynllSygoyg_Qciook4U_RxxBYZfuEUZNg_g5R_KxNV9U0oMmx9uRt6DL_C3PXgmide-OfAXaguWU0GkElSYsY7C0JIJQblr5CXF94dxQyhJVWEyDcAFS9PaxK9RfSE0/s1600/B4.png" height="100" width="640" /></span></a></div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
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<div>
<span style="font-family: Arial, Helvetica, sans-serif;">The table will have five series.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">1. The first will have the values of the chosen product to be shown. This product will be chosen from the drop-down list which is then introduced.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To bring chosen product values a formula will be used:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=INDEX(data!B6:B20,$C$11)</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The range B6:B20 is where the list of products in the original table is set, and the C11 cell is the cell linked to the drop-down list, so that the number 13 indicates that the value in 13th position has been chosen in the drop-down list. We now need to copy that formula across to get the values for each of the years. </span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=INDEX(data!C6:C20,$C$11) for 1994</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=INDEX(data!D6:D20,$C$11) for 1995 ...</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">2. The second series is the series of minimum values. We now calculate the minimum value for each year in the original table. The formula is:</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=MIN(Data!C$6:C$20) for 1994</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">3. The third series is the series of maximum values. We now calculate the maximum value for each year in the original table. The formula is:</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=MAX(Data!C$6:C$20) for 1994</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">4. The fourth series is the series for average values. We now calculate the average for each year in the original table. The formula is:</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=AVERAGE(Data!C$6:C$20) for 1994</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">5. The fifth and final series will be the difference between the minimum and maximum we have just calculated and will be called min-max-range. The formula is:</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><span style="color: blue;">=C7-C6 for 1994</span>, with C7 maximum calculated in point 4 and C6 minimum calculated in point 3.</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<br /></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">If you have questions about the above functions I recommend you checking the following links:</span></div>
</div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/01/min-function.html" target="_blank">MIN function</a></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/01/max-function.html" target="_blank">MAX function</a></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/01/index-function.html" target="_blank">INDEX function</a></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<h2>
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Step 2 - insert a line graph and clean it</span></h2>
<div>
<br /></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">Selecting the table created in step 1, go to <b>Insert> Line chart</b></span></div>
</div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><b><br /></b></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><b><br /></b></span></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj_WBqRTt51anEWw1VnktCrd9F3_vA5ymH3stWz7fu5_mcTcrTJkDHDePrtw5cet9_sYif0gbSilijkjHx535Kz8F0WL9piwW-alSErFdHmpp2KwMu8ECzfKJnF_zF9AZqNSV1zIexirHs/s1600/B5.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj_WBqRTt51anEWw1VnktCrd9F3_vA5ymH3stWz7fu5_mcTcrTJkDHDePrtw5cet9_sYif0gbSilijkjHx535Kz8F0WL9piwW-alSErFdHmpp2KwMu8ECzfKJnF_zF9AZqNSV1zIexirHs/s1600/B5.png" height="392" width="640" /></a></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><b><br /></b></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"></span><br />
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">We clean the chart a bit by removing gridlines, the border line etc. although all this is more up to your liking.</span></div>
<span style="font-family: Arial, Helvetica, sans-serif;">
</span>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<span style="font-family: Arial, Helvetica, sans-serif;">
<div>
Also exclude the maximum series since it is not necessary to show it.</div>
<div>
<br /></div>
<div>
<br /></div>
<div>
<br /></div>
<div>
<h2>
<span style="color: red; font-size: large;">Step 3 - change the chart type</span></h2>
<div>
<br /></div>
<div>
<br /></div>
<div>
This step is really important, what we basically do is having series in the same chart that are shown with different chart types. In our example, what we will do is show the minimum and max-min-range series as stacked area chart type and product and average series will still be shown as line chart.</div>
<div>
<br /></div>
<div>
To make the change, simply click on one of the series and go to <b>Change Chart Type.</b></div>
</div>
<div>
<b><br /></b></div>
<div>
The resulting chart would be like this:</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgMvRSZ9V6tkx0SihA1yeRwXBfJPQc558Yuapt74HQA33Y08e-qF2e5lTzvE_xV2Ccvy_Rf8zemzuX99MtQwgWvpGWKQoyQn9vq7XalakiW66YIlx7C7Q-h3hmw5kMypMQB2V58u9ruRsA/s1600/B6.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgMvRSZ9V6tkx0SihA1yeRwXBfJPQc558Yuapt74HQA33Y08e-qF2e5lTzvE_xV2Ccvy_Rf8zemzuX99MtQwgWvpGWKQoyQn9vq7XalakiW66YIlx7C7Q-h3hmw5kMypMQB2V58u9ruRsA/s1600/B6.png" height="408" width="640" /></a></div>
<div>
<br /></div>
<div>
<br /></div>
<div>
<h2>
<span style="color: red; font-size: large;">Step 4 - we format lines and areas</span></h2>
<div>
<br /></div>
<div>
<br /></div>
<div>
The next step will be to format the areas and lines, hiding the minimum area (unfilled) and changing the colour of the min-max-range area and the lines if you want.</div>
<div>
<br /></div>
<div>
A better result visually will look like this:</div>
</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhRrymVwgduyw1Oum_LgnhP679Hz1GjD4O_QArIGTja1k22blrtqRytHIj7vt6mJhRKIYtnxi4J_SIhJ0N2yrLkLFMQ-4RMs-E4zjcge_8vUuzf_Y86kFBcXQ8F2KdGjj3ZB8pe7AZkVx8/s1600/B7.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhRrymVwgduyw1Oum_LgnhP679Hz1GjD4O_QArIGTja1k22blrtqRytHIj7vt6mJhRKIYtnxi4J_SIhJ0N2yrLkLFMQ-4RMs-E4zjcge_8vUuzf_Y86kFBcXQ8F2KdGjj3ZB8pe7AZkVx8/s1600/B7.png" /></a></div>
<div>
<h2>
<span style="color: red; font-size: large;"><br /></span></h2>
<h2>
<span style="color: red; font-size: large;">Step 5 - Position the axis (between tick marks)</span></h2>
<div>
<br /></div>
<div>
<br /></div>
<div>
The next thing to do is to reposition horizontal axis tick marks. To do this click on the axis, hit the right button, and we'll go to <b>Format axis> Axis Options> </b>and select <b>Position Axis > Between tick marks.</b></div>
</div>
<div>
<b><br /></b></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjtzaJEMMYpDKyvL99uKLqoYnLGBPOOeI_UfKDjFERkKkR3ADZYAWnjMw4S2Aep04dsoDr7Ls0lk8kzjFZyqtlrm2NMnso2wSLbuu2r5pbHY-nyqz02w-16yjxVjbu8YrWV7c2UO8oRg0c/s1600/B8.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjtzaJEMMYpDKyvL99uKLqoYnLGBPOOeI_UfKDjFERkKkR3ADZYAWnjMw4S2Aep04dsoDr7Ls0lk8kzjFZyqtlrm2NMnso2wSLbuu2r5pbHY-nyqz02w-16yjxVjbu8YrWV7c2UO8oRg0c/s1600/B8.png" height="386" width="640" /></a></div>
<div>
<b><br /></b></div>
<div>
<br /></div>
<div>
<div>
Actually, what we are doing is to leave the chart a little nicer and clearer but this step is not as relevant.</div>
<div>
<br /></div>
<div>
<br /></div>
<h2>
<span style="color: red; font-size: large;">Step 6 - axis name and legend</span></h2>
<div>
<br /></div>
<div>
<br /></div>
<div>
The sixth step is to format it even more. Now label the vertical axis and leave the relevant and beautiful legend, hiding the minimum series. To do so, click at least 2 times in series name in the legend and hit Delete.</div>
</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjHERoMKbic_-AnqcAYejgICgTn6Kn84FVJ24-x3VaMTQmT71Le6ohSl_pkp1s3OJ1kNW_iRzvuWmGxHUmNdXUC7MY4Z4LB5dfBrl17_G4q2bUaDNJumz9JLEackPGCbdHSNezBqRS7p7k/s1600/B9.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjHERoMKbic_-AnqcAYejgICgTn6Kn84FVJ24-x3VaMTQmT71Le6ohSl_pkp1s3OJ1kNW_iRzvuWmGxHUmNdXUC7MY4Z4LB5dfBrl17_G4q2bUaDNJumz9JLEackPGCbdHSNezBqRS7p7k/s1600/B9.png" height="378" width="640" /></a></div>
<h2>
<span style="color: red; font-size: large;"><br /></span></h2>
<h2>
<span style="color: red; font-size: large;">Step 7- add the drop-down list to make it a dynamic chart</span></h2>
<div>
<br /></div>
<div>
<div>
The last step is to add a drop-down list, which will be linked to the table in step 1 which is where the data feeds the chart. This step will convert the chart in a dynamic chart, since each product selection will make the chart change.</div>
<div>
<br /></div>
<div>
To add a dropdown list is advisable to see the following link:</div>
<div>
<a href="http://thewizardofexcel.blogspot.com/2015/02/drop-down-lists-in-excel.html" target="_blank">Drop-down lists in Excel</a></div>
<div>
<br /></div>
<div>
In our case will be add it using form controls. The cell linked to the drop-down list will be the cell of step 1 C11. This cell will be very important to bring the chosen product data to the chart.</div>
</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjwd2a_E2v5gfE1Ki1zf6pby-cvFUAADByV98PffFRJdwz1DHSIHQDS7KixgwWvPsEkAwMgNDnZj-41EiICgXTjPiazd8M8Y2V8QmjNr1C7VflQ4WVD9wNoLgPLKdST0VfOORU2ZjWn75M/s1600/B10.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjwd2a_E2v5gfE1Ki1zf6pby-cvFUAADByV98PffFRJdwz1DHSIHQDS7KixgwWvPsEkAwMgNDnZj-41EiICgXTjPiazd8M8Y2V8QmjNr1C7VflQ4WVD9wNoLgPLKdST0VfOORU2ZjWn75M/s1600/B10.png" /></a></div>
<div class="separator" style="clear: both; text-align: center;">
<br /></div>
<div class="separator" style="clear: both; text-align: left;">
And that would be it. You now have a nice band chart in Excel.</div>
<div class="separator" style="clear: both; text-align: left;">
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
</div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgBc6z_XcnuafulpEMjhUiB2Tt1zYmYJDYSestdWG96WRBDekQ3_6DftlNu6BSJsHZdoPjSaT2aTxQYfSHqlHm8Hcu1yt6LFR6L31ntEczifzrvfcarBjF3UCHOyWrmOkSPN-GQRzNA5QU/s1600/B11.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgBc6z_XcnuafulpEMjhUiB2Tt1zYmYJDYSestdWG96WRBDekQ3_6DftlNu6BSJsHZdoPjSaT2aTxQYfSHqlHm8Hcu1yt6LFR6L31ntEczifzrvfcarBjF3UCHOyWrmOkSPN-GQRzNA5QU/s1600/B11.png" height="462" width="640" /></a></div>
<div class="separator" style="clear: both; text-align: left;">
<br /></div>
<div style="font-family: 'Times New Roman';">
<h2>
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Download the example file</span></h2>
</div>
<div style="font-family: 'Times New Roman';">
<span style="font-family: Arial, Helvetica, sans-serif;">To download a file containing examples of the theme we have just covered click on the following link:</span></div>
<div style="font-family: 'Times New Roman';">
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span><span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYemYyNGw0ZTluVzA&export=download" target="_blank">Band chart</a></span></div>
<div style="font-family: 'Times New Roman';">
<br /></div>
<div style="font-family: 'Times New Roman';">
<br /></div>
<div style="font-family: 'Times New Roman';">
<h2>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-78857087440562811762015-03-22T13:15:00.000+01:002015-03-22T13:16:52.853+01:00Selecting a range from many using the CHOOSE function<span style="font-family: Arial, Helvetica, sans-serif;">A while ago I wrote about the <a href="http://thewizardofexcel.blogspot.com/2015/02/convert-nested-if-formulas-choose.html" style="background-color: white;" target="_blank">how to convert long NESTED IF formulas to a simple formula with the CHOOSE function</a>. Today we are going to see what else we can achieve by using the <a href="http://thewizardofexcel.blogspot.com/2015/01/choose-function.html" target="_blank">CHOOSE function</a>.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
<br />
<h2>
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">We can fetch a range from a selection of ranges</span></h2>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">How do we do that?</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">Let's see by looking at one example:</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">Say that we have 4 ranges, {A1:A10}, {B1:B10}, {C1:C10} and {D1:D10}, and that depending on a condition or a selection by the user we want to use one of them, for example, we want to sum up the range.</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=SUM(CHOOSE(2, A1:A10, B1:B10,C1:C10,D1:D10))</span><br />
<a name='more'></a></div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">If we look at that formula it tells us that we will SUM the result of a CHOOSE formula.</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">Let's look at the CHOOSE block.</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=CHOOSE(2, A1:A10, B1:B10,C1:C10,D1:D10)</span></div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">The syntax for the CHOOSE function is:</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="background-color: white; font-family: Arial, Helvetica, sans-serif; font-size: 15.3999996185303px; line-height: 21.5599994659424px;"><span style="font-size: 15.3999996185303px; line-height: 21.5599994659424px;"><b>CHOOSE(index_num,value1,value2,...)</b></span></span><br />
<span style="background-color: white; font-family: Arial, Helvetica, sans-serif; font-size: 15.3999996185303px; line-height: 21.5599994659424px;"><span style="font-size: 15.3999996185303px; line-height: 21.5599994659424px;"><b><br /></b></span></span>
<br />
<ul style="background-color: white; font-family: Arial, Tahoma, Helvetica, FreeSans, sans-serif; font-size: 15.3999996185303px; line-height: 21.5599994659424px; margin: 0.5em 0px; padding: 0px 2.5em;">
<li style="margin: 0px 0px 0.25em; padding: 0px;"><span style="font-family: Arial, Helvetica, sans-serif;">Index_num (required): specifies which value argument is selected. Index_num must be a number between 1 and 254, or a formula or reference to a cell containing a number between 1 and 254.</span></li>
<li style="margin: 0px 0px 0.25em; padding: 0px;"><span style="font-family: Arial, Helvetica, sans-serif;">value1 (required): First value to choose. Arguments can be numbers, cell references, defined names, formulas, functions, or text.</span></li>
<li style="margin: 0px 0px 0.25em; padding: 0px;"><span style="font-family: Arial, Helvetica, sans-serif;">value2 (optional): From the second value are optional and up to the value 254.</span></li>
</ul>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-size: 15.3999996185303px; line-height: 21.5599994659424px;"><br /></span></span></div>
</div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-size: 15.3999996185303px; line-height: 21.5599994659424px;"><br /></span></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">This formula would return the range B1:B10 as the index_num is 2, which indicates that the formula is returning the value2, which in this case is a range.</span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;">Once we have understood this, we can them sum it up, or calculate the average, or the minimum/maximum value. </span></div>
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
</div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=SUM(CHOOSE(2, A1:A10, B1:B10,C1:C10,D1:D10))</span></div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
<div>
<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=AVERAGE(CHOOSE(2, A1:A10, B1:B10,C1:C10,D1:D10))</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=MIN(CHOOSE(2, A1:A10, B1:B10,C1:C10,D1:D10))</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=MAX(CHOOSE(2, A1:A10, B1:B10,C1:C10,D1:D10))</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download a file containing examples of the theme we have just covered click on the following link:</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYOUJTMF9hUGQ1ZHc&export=download" target="_blank">CHOOSE examples</a></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://www.facebook.com/thewizardofexcel" target="_blank">Facebook</a>, <a href="https://twitter.com/wizard_of_excel" target="_blank">Twitter </a>and <a href="https://plus.google.com/+ThewizardofexcelBlogspottricks" target="_blank">Google+</a></span>Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-9163089431372798152015-03-19T19:13:00.000+01:002015-03-19T19:13:16.371+01:005 cool tricks for PivotTables<span style="font-family: Arial, Helvetica, sans-serif;">Today we are going to see 5 super tricks to use when working with PivotTables. With these tricks you will increase the potential of the functionality of our good friends the PivotTables.</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">1. See which transactions make up a value in the PivotTable</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">Let me explain with an example. Let's say we have the following PivotTable.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif; margin-left: 1em; margin-right: 1em;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhyHAmK_SeXLZB3CqO7zs7tjSMtwsXMN7TQF4GmdgnXhQzfqBoO1T_YEyLInbsefNinz2QYqlidyQw6NOCK0aBGRQmVIJvsk1PWa-FongQAaryPcYFGs_Tb7SoCx-TV7W5AuzmdyFfKakM/s1600/Format_10.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhyHAmK_SeXLZB3CqO7zs7tjSMtwsXMN7TQF4GmdgnXhQzfqBoO1T_YEyLInbsefNinz2QYqlidyQw6NOCK0aBGRQmVIJvsk1PWa-FongQAaryPcYFGs_Tb7SoCx-TV7W5AuzmdyFfKakM/s1600/Format_10.png" /></a></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Now let's say you want to see all transactions behind the £65,219 that are the sales Maria is having for the East region. Quite simply, we just need to double-click in the cell where €65,219 is located and voila! Excel will create a new sheet with all the transactions that make up the total of €65,219.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgx2ThPnGiXzAzAYQPZI04mhCtt7a5IqjZAW3cVBYXZyuknO3KS9N_jxwd5QEstmdK3gh6CjEOx7_UxuuAf-NYZ_oBcSgmWHeKsEwnRA89m2W3gwaY-I7q25_uL0_tFytS1mvl1QqymYos/s1600/cool1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgx2ThPnGiXzAzAYQPZI04mhCtt7a5IqjZAW3cVBYXZyuknO3KS9N_jxwd5QEstmdK3gh6CjEOx7_UxuuAf-NYZ_oBcSgmWHeKsEwnRA89m2W3gwaY-I7q25_uL0_tFytS1mvl1QqymYos/s1600/cool1.png" height="308" width="400" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">2. Summarize data by average or any other function</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">By </span><span style="font-family: Arial, Helvetica, sans-serif;">default </span><span style="font-family: Arial, Helvetica, sans-serif;">Excel summarizes data as Sum or Count depending on the data type. But what if we wanted to display the average or the maximum value. To do this, being in a cell in the PivotTable, right-click and select <b>Summarize values by</b>, and then select Average or any other preferred option.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiu9bzTFo58H95E6TsLJmCvBnRk81NvDvG4amZk85VBPkHG3CKtkcFb287g8EZvZWnIRZ9nVP5qruHwDIAj9k-4P8-Oaz317c_MqPEW5mTsBHP5PJ7a3XRwhmGIeC997zEwL_g-1UzoKNY/s1600/cool2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiu9bzTFo58H95E6TsLJmCvBnRk81NvDvG4amZk85VBPkHG3CKtkcFb287g8EZvZWnIRZ9nVP5qruHwDIAj9k-4P8-Oaz317c_MqPEW5mTsBHP5PJ7a3XRwhmGIeC997zEwL_g-1UzoKNY/s1600/cool2.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Having the following result:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiGVwNRgVoPAg8b1nimFhMvUIyoQN8gdqemi1mIt-0W5eI8nBivYX1lImLONLVi9_VdGyiuBsUK5M088J7Uw6sbtMgKswSnOSA9NNAgiaAGzn4Ms-ey2Mhi2HaaE9Wgvp1L7hvpBKMMAVE/s1600/cool3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiGVwNRgVoPAg8b1nimFhMvUIyoQN8gdqemi1mIt-0W5eI8nBivYX1lImLONLVi9_VdGyiuBsUK5M088J7Uw6sbtMgKswSnOSA9NNAgiaAGzn4Ms-ey2Mhi2HaaE9Wgvp1L7hvpBKMMAVE/s1600/cool3.png" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">3. Fast "slice and dice" of the data</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">To modify a view of your data in a PivotTable is really easy. Simply drag Fields we had in columns to rows or vice versa. Or move them to filters or values, or remove them, or place different ones.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">All this can be done quickly from the menu <b>PivotTable Fields.</b></span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiH5olj12Dl65px9T_RO-bPtQiDrHh94k1O2xVT8bx-5cyYJvdKnxPVVMUbkn-o3LgQ7ddIz1KzfPebpJyiFsR1qR7-8PwdaqIx00VTg9Jh9eGmdXyw0pvp0hvDYe9k-1_LSClgLUBgHkc/s1600/cool4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiH5olj12Dl65px9T_RO-bPtQiDrHh94k1O2xVT8bx-5cyYJvdKnxPVVMUbkn-o3LgQ7ddIz1KzfPebpJyiFsR1qR7-8PwdaqIx00VTg9Jh9eGmdXyw0pvp0hvDYe9k-1_LSClgLUBgHkc/s1600/cool4.png" height="400" width="218" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">4. Display values as a percentage of the total, or of the row/column total</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">As we have seen in number 2 Excel summarizes data by default as Sum or Count depending on the data type. But what if we wanted to show the proportion of total or of the row/column total. To do this, being in a cell in the PivotTable, click on the right button and select <b>Show Values As,</b> and then select <b>% of the Grand total</b> or any other.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiDVoZTz-sJPi3lBXXzZV1Th48GEsKySaDF634XFTi7pID_RXtEDXPtqVUugDDlZw129c0rtnxQA-kmQSxHcMB2JZgSZ0Ko_EWPTm-aR3x_EbsWYddqsrbJoGXQPoGVYEj0yPv5mDooZYo/s1600/cool5.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiDVoZTz-sJPi3lBXXzZV1Th48GEsKySaDF634XFTi7pID_RXtEDXPtqVUugDDlZw129c0rtnxQA-kmQSxHcMB2JZgSZ0Ko_EWPTm-aR3x_EbsWYddqsrbJoGXQPoGVYEj0yPv5mDooZYo/s1600/cool5.png" height="395" width="640" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">With the following result:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjJIsfziJcTj2_a38CLS_9uPH4P-iMuuZRCRrF5QDBJE5TeSHFdxzqUjjjJqv5-26rZOn7TFHC-_3hbrEglxEZwokgCITuXXnlmFsfR8lqqwpNUxExu2FvAZPJikAQQSR-PHl3LMI7T9iM/s1600/cool6.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjJIsfziJcTj2_a38CLS_9uPH4P-iMuuZRCRrF5QDBJE5TeSHFdxzqUjjjJqv5-26rZOn7TFHC-_3hbrEglxEZwokgCITuXXnlmFsfR8lqqwpNUxExu2FvAZPJikAQQSR-PHl3LMI7T9iM/s1600/cool6.png" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">5. Add more dimensions to your reports with calculated fields</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">PivotTables allow us to use calculated fields which are columns that derive their value from the transaction between some of the other existing columns in the PivotTable.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Imagine that in our example, we need to know the ratio Profit/Loss and Net Sales. To do this, we do not need to add any more columns to our source data. Simply use a calculated field that defines the % Profit = (Profit/Loss) / Net Sales.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">To do this within the tab PivotTable Tools, select <b>Analyze> Fields, Items, & Sets> Calculated Field</b></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Once done, the dialog box <b>Insert Calculated Field </b>is displayed.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif; margin-left: 1em; margin-right: 1em;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjJA3ntQbVOtQMQ5tOcKy9JEudaETNRnvPQ9f-rF5C1Sim9a9CimR_eWpnOg69yc8MEUEz-nKhztVePGfyW6vLnMeMaNNB_EEQRO-mnDEpmmcvlnDG5bPytl6ejoSoz7zQ3yZdV88xECY0/s1600/cool7.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjJA3ntQbVOtQMQ5tOcKy9JEudaETNRnvPQ9f-rF5C1Sim9a9CimR_eWpnOg69yc8MEUEz-nKhztVePGfyW6vLnMeMaNNB_EEQRO-mnDEpmmcvlnDG5bPytl6ejoSoz7zQ3yZdV88xECY0/s1600/cool7.png" /></a></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Here we name the new calculated field, in my case '% Profit' and select how it is calculated, in my case select Profit/Loss divided by Net Sales.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The new field is automatically added to the PivotTable, so if you want to show only the new calculated field you will have to remove the old fields. There will also be a need to format the values, if for example they are </span><span style="font-family: Arial, Helvetica, sans-serif;">percentages </span><span style="font-family: Arial, Helvetica, sans-serif;">as it is in my case.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The result is as follows:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEimik8wdGB6e_RbiCMQmZgs2eE9nNK0PxfNLxYLMMBWW5SMNxgFkau-XQkNntC5p9m0Gs5umWWppndKwX6SXnVY9SSv7zmBSNSqczKnwj4LsmDEGTtHxuxjzqIcpsw3NJ3vheRU8-EEzPc/s1600/cool8.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEimik8wdGB6e_RbiCMQmZgs2eE9nNK0PxfNLxYLMMBWW5SMNxgFkau-XQkNntC5p9m0Gs5umWWppndKwX6SXnVY9SSv7zmBSNSqczKnwj4LsmDEGTtHxuxjzqIcpsw3NJ3vheRU8-EEzPc/s1600/cool8.png" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To see more of PivotTables click <a href="http://thewizardofexcel.blogspot.com/2015/02/guide-to-pivottables-in-excel.html" target="_blank">here</a>.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://www.facebook.com/thewizardofexcel" target="_blank">Facebook</a>, <a href="https://twitter.com/wizard_of_excel" target="_blank">Twitter </a>and <a href="https://plus.google.com/+ThewizardofexcelBlogspottricks" target="_blank">Google+</a></span>Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-86596109439763954642015-03-16T11:45:00.000+01:002015-03-16T11:45:09.690+01:00How to count the number of unique values in a range in Excel<span style="font-family: Arial, Helvetica, sans-serif;">Hello, on many occasions we have a list or range with lots of data, and we wondered how many of those values or data are unique, and we have had to develop a complex solution by adding helper columns and doing multiple operations.</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">That is no longer necessary !!</span></h2>
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Because we can calculate the number of unique values in a list with a simple formula.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;">And what formula is that ?? Let's see ...</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Imagine you have the list of users who have received a SMS from Rachel on a particular day, and that list is in the range A1:A14.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjCO6al2YQ83dihHuLr3FCnxsmzwpVSmi0mgUNkTK_Ig5ZUncIH3FM8V9xoPaG7nlCuvZWTzsoeVyj3-UMt3zURAiNDhdaBYY_m9DYfi9aATdXNFtyN-a6KNDthBRYfk7erZh1g5-lneFM/s1600/V1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjCO6al2YQ83dihHuLr3FCnxsmzwpVSmi0mgUNkTK_Ig5ZUncIH3FM8V9xoPaG7nlCuvZWTzsoeVyj3-UMt3zURAiNDhdaBYY_m9DYfi9aATdXNFtyN-a6KNDthBRYfk7erZh1g5-lneFM/s1600/V1.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">And we want to know how many users have received at least one SMS from Rachel. The list includes a total of 14 SMS, but Rachel has sent 2 to Ingrid, James and Arthur. So a total of 11 unique users. So we can create a formula that returns the number of unique users.</span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;">= SUMPRODUCT(1/COUNTIF(A1:A14, </span><span style="font-family: Arial, Helvetica, sans-serif;">A1:A14</span><span style="font-family: Arial, Helvetica, sans-serif;">))</span></span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;"><b>And how does this formula work??</b></span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">To begin we will see what the COUNTIF does.</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTIF(A1:A14, </span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">A1:A14</span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">)</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">This part is counting how many of each user are in the list. It is an array formula. It must be understood as follows:</span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;">=COUNTIF(A1, </span><span style="font-family: Arial, Helvetica, sans-serif;">A1:A14</span><span style="font-family: Arial, Helvetica, sans-serif;">)</span><span style="font-family: Arial, Helvetica, sans-serif;">= 2</span></span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;">=COUNTIF(A2, </span><span style="font-family: Arial, Helvetica, sans-serif;">A1:A14</span><span style="font-family: Arial, Helvetica, sans-serif;">)</span><span style="font-family: Arial, Helvetica, sans-serif;"> = 1</span></span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;">=COUNTIF(A14, </span><span style="font-family: Arial, Helvetica, sans-serif;">A1:A14</span><span style="font-family: Arial, Helvetica, sans-serif;">)</span><span style="font-family: Arial, Helvetica, sans-serif;"> = 2</span></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Bringing the result of this formula as an array.</span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;">=COUNTIF(A1:A14, </span><span style="font-family: Arial, Helvetica, sans-serif;">A1:A14</span><span style="font-family: Arial, Helvetica, sans-serif;">) </span><span style="font-family: Arial, Helvetica, sans-serif;">= {2, 1, 2; 1; 1; 1; 2; 2; 1; 2; 1; 1; 1; 2}</span></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To see the array, once in the cell press F2 + F9.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Thus:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">1/</span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">COUNTIF(A1:A14, </span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">A1:A14</span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">)</span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;"> = {0.5; 1; 0.5; 1; 1; 1; 0.5; 0.5; 1; 0.5; 1; 1; 1; 0.5}</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">And therefore:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">= SUMPRODUCT(</span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">1/</span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">COUNTIF(A1:A14, </span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">A1:A14</span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">)</span><span style="color: blue; font-family: Arial, Helvetica, sans-serif;">) = {0.5 + 1 + 0.5 + 1 + 1 + 1 + 0.5 + 0.5 + 0.5 + 1 + 1 + 1 + 1 + 0.5} = 11</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Well we now know how to calculate how many unique values are in a list. I hope you enjoyed this trick.</span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">Related links</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/01/sumproduct-function.html" target="_blank">SUMPRODUCT function</a></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/01/countif-function.html" target="_blank">COUNTIF function</a></span></div>
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download an example file</span></span></h3>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download an example file with all the examples that we are covering here click on the following link:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYX0pLUjJXTnZHZFk&export=download" target="_blank">Counting unique values SUMPRODUCT + COUNTIF</a></span></div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-14575932358877519722015-03-12T20:37:00.000+01:002015-03-12T20:37:39.242+01:00Array formulas in Excel<h2>
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">What is an array ??</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">The term array refers to a collection of data residing in a column or row of Excel or a combination of them. In Excel, these elements may reside in a single row (what is called a one-dimensional horizontal array), a column (one-dimensional </span><span style="font-family: Arial, Helvetica, sans-serif;">vertical array</span><span style="font-family: Arial, Helvetica, sans-serif;"> </span><span style="font-family: Arial, Helvetica, sans-serif;">) or multiple rows and columns (two-dimensional array). In Excel you can not create array formulas or arrays that are three-dimensional.</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">And an array formula ... ??</span></h2>
<i style="font-family: Arial, Helvetica, sans-serif;">"I have enough with the formulas, and now you talk about array formulas.. Help!!"</i><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">...</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">If you feel like this right now wait, they are simpler than the name suggests, and learning them it is for Excel power users.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">An array formula is a formula that can perform several calculations on one or more of the elements of an array. Array formulas may return multiple results or a single result. For example, you can place an array formula in a range of cells and used to calculate a column or row subtotals. It can also be placed in a single cell and calculate a single number. An array formula that resides in multiple cells is called multiple cells </span><span style="font-family: Arial, Helvetica, sans-serif;">formula</span><span style="font-family: Arial, Helvetica, sans-serif;">, while one that resides in a single cell called a cell formula.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Let me explain it with several examples.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>Example 1</b></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Let's say our friend Moe wants to calculate the daily sales from his customers, and have the following table in the range A2:D12.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiCaL0cWIGgjwRlkt1VPBhRt_Um8EC6zwSs2QEZWcMci56YrrLwvNkhl_ubXOA3TFIhUC-6etywL30sZad2KQHxlLRslB_jHvDVLgLkWhhbBKYe5TAe32b53Srs5jPZKG-M5GhlvdYJa5U/s1600/Arr1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiCaL0cWIGgjwRlkt1VPBhRt_Um8EC6zwSs2QEZWcMci56YrrLwvNkhl_ubXOA3TFIhUC-6etywL30sZad2KQHxlLRslB_jHvDVLgLkWhhbBKYe5TAe32b53Srs5jPZKG-M5GhlvdYJa5U/s1600/Arr1.png" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Moe just want to multiply the number of units sold by the unit price to calculate the total sales per product per customer.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">This could easily be calculated in two steps using the traditional way.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">In cell E3 write = C3 * D3, and now the formula is copied and pasted into the range E4: E12.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>And if we could do it in one go???</b></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">To do this we use an array formula.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">1. Select the range E3:E12</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">2. We write in the formula bar</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">= C3:C12*D3:D13.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">3. We press CTRL + SHIFT + ENTER.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Excel formula includes braces ({}, that indicates that we are using an array formula in Excel) and place an instance of it in each cell of the selected range. That happens very quickly, so what you see Moe in column E is the total sales of each product per customer.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgx1-rA8F_A5igat5pRmXSsaLeuEsrzFknuSx35xjC478xYk5x5wNXoIzCnib4hUtq5KqTdUaoHcbC7zI70FlH13bnnZvJS81lztt2xqWFfuI1cYehoyYxzpJzKO4BKm-q5LM_FMLjbrms/s1600/Arr2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgx1-rA8F_A5igat5pRmXSsaLeuEsrzFknuSx35xjC478xYk5x5wNXoIzCnib4hUtq5KqTdUaoHcbC7zI70FlH13bnnZvJS81lztt2xqWFfuI1cYehoyYxzpJzKO4BKm-q5LM_FMLjbrms/s1600/Arr2.png" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">We have just seen that the array formula has saved us a step.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">But wait, there's more!</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>Example 2</b></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">And what if Moe would like to know the total amount of sales. I mean, we could do what we did in Example 1 and then add all the sales per product per customer to obtain for total sales of the day. In our example that would $41.</span><span style="font-family: Arial, Helvetica, sans-serif;"> </span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">But that would be 2 or 3 steps (depending on whether or not you used array formula in Example 1)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>And if we could do in one step ??</b></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">We can if we use array formulas. Are you already liking them?</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">1. Go to a cell outside the range of the table above, for example cell B15</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">2. Type =SUM(C3:C12*D3:D13)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">3. Press CTRL + SHIFT + ENTER.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">And there you have the result in one formula.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">You see the incredible potential of array formulas??</span><br />
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download an example file</span></span></h3>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download an example file with all the examples that we are covering here click on the following link:</span></div>
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Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-59999153915012593062015-03-10T23:22:00.000+01:002015-03-10T23:22:47.350+01:00How to calculate AGE in Excel<span style="font-family: Arial, Helvetica, sans-serif;">Well today I want to look at one of those problems we face from time to time, and that is none other than how to calculate the exact age using Excel, and considering that having to include leap years can present a bigger challenge than we initially anticipated. Well let's see how it's done.</span><br />
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In this tutorial we will look at three methods to calculate age in cell C2, being cell A2 the date of birth and B2 today's date, calculated through the Excel function TODAY.</span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">1st method: calculate the current age counting the days</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">The easiest way to calculate the age in Excel and the one that usually come to mind first is to subtract the date of birth to the current date. This will give us a number of days and after we divide by 365 days. The formula would be something like this:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">age = (current date - date of birth) / 365</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">However, this method has the problem that completely ignores leap years, so you may have a certain degree of error and not be very accurate.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To remedy this we could divide by 365.25, because we have a year with 366 days (leap year) every 4 years and 365.25 is the average of four years.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">We could also apply the INT function for removing decimals.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">So that the above formula would be more like this:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">age = Integer (current date - date of birth) / 365.25</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">In Excel formula to the cell C2 is:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">= INT((B2-A2)/365.25)</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWrtHUor3BorPyHlRdTbD211KvrDhfC9k3XjFwifIZdBS5_JuTGUXvIsfc5PgcgXM-kGzoJ5HhtdaPmL5O5J0o2rgxHbkNlwXKRmfe-yjYL38cBW_Zm1ieMvvwWuWmCmPHCV7CRLPLRmQ/s1600/E2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWrtHUor3BorPyHlRdTbD211KvrDhfC9k3XjFwifIZdBS5_JuTGUXvIsfc5PgcgXM-kGzoJ5HhtdaPmL5O5J0o2rgxHbkNlwXKRmfe-yjYL38cBW_Zm1ieMvvwWuWmCmPHCV7CRLPLRmQ/s1600/E2.png" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">2nd method: calculate age with YEARFRAC function</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">The second way to calculate the age in Excel is using YEARFRAC function. This function will return the fraction of the year representing the number of whole days between start_date and end_date.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">age = YEARFRAC (Date_of_Birth; current_date)</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">In this case the result is much more accurate, since the function itself takes into account the characteristics of the years between two dates. As before, use the INT function for removing decimals.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">age = INT(YEARFRAC(Date_of_Birth; current_date))</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">In our example of Excel looks like this:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"> <span style="color: blue;"> =INT(YEARFRAC(A10,B10))</span></span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiKiVrK6HI8N9argIfLY75SNGVGJnRQNMVSIhpBAijmjj079uhJLj8hUMPhVNRMv1VGsz7Pn9Mc-tgLUxMdTp8TMFUy1rzCHPYEfuY496B04AkyYj3_zUrfObYkE9qfhzAbR3EylVLw1qw/s1600/E3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiKiVrK6HI8N9argIfLY75SNGVGJnRQNMVSIhpBAijmjj079uhJLj8hUMPhVNRMv1VGsz7Pn9Mc-tgLUxMdTp8TMFUy1rzCHPYEfuY496B04AkyYj3_zUrfObYkE9qfhzAbR3EylVLw1qw/s1600/E3.png" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">3rd method: calculate age with DATEDIF function</span></h2>
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The last of the methods to calculate age using Excel is using DATEDIF function. This would be the most accurate method to estimate age with Excel. To do that we must fill the parameters with Start_date (date of birth), End_date (current date) and the type of data you want to obtain, in this case, years ("y").</span><br />
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This function has the following syntax: = DATEDIF (date1, date2, type)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Type refers to what type of data is to be calculates. By varying the type we can calculate the following:</span><br />
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<table class="tableizer-table" style="border: 1px solid rgb(204, 204, 204); color: #333333; font-size: 14px;"><tbody>
<tr class="tableizer-firstrow"><th style="background-color: #104e8b; color: white;"><span style="font-family: Arial, Helvetica, sans-serif;">Value</span></th><th style="background-color: #104e8b; color: white;"><span style="font-family: Arial, Helvetica, sans-serif;">Description</span></th></tr>
<tr><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">“Y”</span></td><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">Returns the period difference as complete years.</span></td></tr>
<tr><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">“M”</span></td><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">Returns the period difference as complete months.</span></td></tr>
<tr><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">“D”</span></td><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">Returns the number of days in the period.</span></td></tr>
<tr><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">“MD”</span></td><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">Returns the difference between the days in ‘Start_Date’ and ‘End_Date’. Here the months and years of the dates are ignored.</span></td></tr>
<tr><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">“YM”</span></td><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">Returns the difference between the months in ‘Start_Date’ and ‘End_Date’. Here the days and years of the dates are ignored</span></td></tr>
<tr><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">“YD”</span></td><td style="border: 1px solid rgb(204, 204, 204); margin: 3px; padding: 4px;"><span style="font-family: Arial, Helvetica, sans-serif;">Returns the difference between the days of ‘Start_Date’ and ‘End_Date’. Here the years of the dates are ignored.</span></td></tr>
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<span style="font-family: Arial, Helvetica, sans-serif;">Age using this function could be calculated as follows:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">age = DATEDIF(Date_of_Birth; current_date; "y")</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">In our example the resulting formula would be:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=DATEDIF(A2, B2, "y")</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Well we have now see 3 methods to calculate Age in Excel.</span></div>
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Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-39716089013934598962015-03-05T09:51:00.000+01:002015-03-07T21:14:01.635+01:00Conditional Formatting - Formula to search values<span style="font-family: Arial, Helvetica, sans-serif;">Today we are looking at another example of using formulas in conditional formatting.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span><span style="font-family: Arial, Helvetica, sans-serif;">It is recommended to first read and understand the entrance <a href="http://thewizardofexcel.blogspot.com/2015/02/conditional-formatting-formulas-for.html" target="_blank">Conditional Formatting - formulas for selecting cells</a>.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Imagine you have the list of European football teams, located in the range B5:B31.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh4TmRlqo4qt7Pr5QkPmKKumN1aiUXXJzMPQttxkqIMnZcPsRM0QJhvuZRmxyoUZYl1j8v8tHEJNgqbZfalR3LwnEMb51GBEmcDpom9i6apU6dSkKLTIVdsN3MbIeDKPRAY7uh8kGasn-w/s1600/51.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh4TmRlqo4qt7Pr5QkPmKKumN1aiUXXJzMPQttxkqIMnZcPsRM0QJhvuZRmxyoUZYl1j8v8tHEJNgqbZfalR3LwnEMb51GBEmcDpom9i6apU6dSkKLTIVdsN3MbIeDKPRAY7uh8kGasn-w/s1600/51.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">What we want to achieve is to enter some text in a cell, for example D2, and if that text is in any value from the list then highlight the cell(s) in the way you want.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To do that the formula to be used is:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=AND($D$5<>"",SEARCH($D$5,B6))</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">This formula compares the text located in the search cell ($D$2) to the range containing the data. The comparison is made through the <a href="http://thewizardofexcel.blogspot.com/2015/01/search-function.html" target="_blank">SEARCH</a> function that compares two values without distinction as to uppercase or lowercase. Finally, the intent of the function AND is to prevent that the format </span><span style="font-family: Arial, Helvetica, sans-serif;">is applied </span><span style="font-family: Arial, Helvetica, sans-serif;">to empty cells.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhUpjMAHMO6Hsk0wqt-DYknQZkd6MjLJph8f_Nhzf-nNxq0N_ngKfI9QhKiU8G-8z1FplRB3jnyx2A-JiZx0LuDkxbXqUFTd2yZ2Qv1-rZh-KMb_OZOG7dsuEBbCrfxQj_dXJymUvizmp0/s1600/52.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhUpjMAHMO6Hsk0wqt-DYknQZkd6MjLJph8f_Nhzf-nNxq0N_ngKfI9QhKiU8G-8z1FplRB3jnyx2A-JiZx0LuDkxbXqUFTd2yZ2Qv1-rZh-KMb_OZOG7dsuEBbCrfxQj_dXJymUvizmp0/s1600/52.png" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Thus if the search string is say 'Rea' or 'rea', the calculated result is the following.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgEHU643flvNWCEmMAmbhKYhxb-yA_1Q_XhFHL4wJ333tRtuInPH1UF_Vk2Vdz-VbAfbfG-ZdKj1W32Kn9IGfGeHECUqXNDApynr8NgGsOrNgglIDoJCINc_YQ6-FtYFIjGVs46mxU6DUM/s1600/53.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgEHU643flvNWCEmMAmbhKYhxb-yA_1Q_XhFHL4wJ333tRtuInPH1UF_Vk2Vdz-VbAfbfG-ZdKj1W32Kn9IGfGeHECUqXNDApynr8NgGsOrNgglIDoJCINc_YQ6-FtYFIjGVs46mxU6DUM/s1600/53.png" /></a></div>
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download an example file</span></span></h3>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download an example file with all the examples that we are covering here click on the following link:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYd0VFUmhiMGt3ZWc&export=download" target="_blank">Conditional Formatting - search values</a></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To go to the menu tutorial on conditional formatting, click <a href="http://thewizardofexcel.blogspot.com/2015/02/guide-to-conditional-formatting-in-excel.html" target="_blank">here</a>.</span></div>
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Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-63681818076375392902015-03-05T00:03:00.000+01:002015-03-07T20:41:18.769+01:00Conditional Formatting - Formula to highlight duplicates, errors and omissions<span style="font-family: Arial, Helvetica, sans-serif;">Today we are looking at another example of using formulas in conditional formatting.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span><span style="font-family: Arial, Helvetica, sans-serif;">It is recommended to first read and understand the entrance <a href="http://thewizardofexcel.blogspot.com/2015/02/conditional-formatting-formulas-for.html" target="_blank">Conditional Formatting - formulas for selecting cells</a></span><br />
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">1. Highlight duplicates in a list</span></h2>
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<span style="font-weight: normal;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: small;">For this example we will use a standard list of data like this. This list is in the range B7:B23.</span></span></h2>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg1JlRGeU0_eq7CnRq_r201NkXyPLwgbte3naWbZ3-RWNfvRUzkQpu2DcmGCFTEknHyHoW_05VVHCIa6adYS02cDg0GFntV7AadBvcqGepK9YMMFIe2v-pFNj7s-PUgFLmHAALQHMtuM-I/s1600/41.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg1JlRGeU0_eq7CnRq_r201NkXyPLwgbte3naWbZ3-RWNfvRUzkQpu2DcmGCFTEknHyHoW_05VVHCIa6adYS02cDg0GFntV7AadBvcqGepK9YMMFIe2v-pFNj7s-PUgFLmHAALQHMtuM-I/s1600/41.png" height="320" width="281" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">So the formula to highlight duplicates is:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTIF($B$8:$B8,$B8)>1</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgJRNTJ7Jm7Pyoourv0Os4kFxLX-Lkxta9kr1Z7Nm3wYo33qzSq4ABA_Pq-Knwn7p8UNaAiW7N-r1lSD23xyMXPETWLpDax2kmfVNKEJrvy0hZLZcMwvos0d6mtnQMCh6_3graHoEzK6zo/s1600/42.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgJRNTJ7Jm7Pyoourv0Os4kFxLX-Lkxta9kr1Z7Nm3wYo33qzSq4ABA_Pq-Knwn7p8UNaAiW7N-r1lSD23xyMXPETWLpDax2kmfVNKEJrvy0hZLZcMwvos0d6mtnQMCh6_3graHoEzK6zo/s1600/42.png" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">2. Highlight errors in a list</span></h2>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEivKKNCpGl3Q6OTLrlpKKtqBofrUjcdCFUSa-WBuyLr_FUcI85IRGkXqqxh0TVhYy7oug2hKNQITYEXrJE6zX2DOR1TtLGirHRlT7S2Se1ZPYCoKudv8KXeUAyNbcW-nVfszhrBqYis15k/s1600/43.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEivKKNCpGl3Q6OTLrlpKKtqBofrUjcdCFUSa-WBuyLr_FUcI85IRGkXqqxh0TVhYy7oug2hKNQITYEXrJE6zX2DOR1TtLGirHRlT7S2Se1ZPYCoKudv8KXeUAyNbcW-nVfszhrBqYis15k/s1600/43.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To highlight any errors in column F, we just need to use the following formula in conditional formatting.</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=ISERROR(F8)</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; margin-left: 1em; margin-right: 1em;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhxQWk_PIX-DcUHf_L4JnN9mbTAWS5gEm-2STpQDuAB08sjhoIh50Wmz1pS3MCil6gHDqjFUIkBVTJM5VgV88Jg_nthLO_37kpsD5yTedzbJ3uTIuEbYz6QKHq_jDR0dmOpNBCV7j5gAP0/s1600/44.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhxQWk_PIX-DcUHf_L4JnN9mbTAWS5gEm-2STpQDuAB08sjhoIh50Wmz1pS3MCil6gHDqjFUIkBVTJM5VgV88Jg_nthLO_37kpsD5yTedzbJ3uTIuEbYz6QKHq_jDR0dmOpNBCV7j5gAP0/s1600/44.png" /></a></span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">3. Highlight omissions in a list</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif; font-size: small;"><span style="font-weight: normal;">Imagine we have two lists and a super list. We highlight those values in the super-list that does not appear in the list A or B.</span></span></h2>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiFYaRiaSVbNTC5_LKOmUQvhDtv-zXlmAjYdn5tocvmj1Lzft5IlPKp6CU36CaY2SHrAw2h2uq7xORyBdiazwh2dkFyI1DeUqK8US5cxPaaDrfZQxYPc4uszbSTzmS1lkkDHg9JevS8qbE/s1600/45.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiFYaRiaSVbNTC5_LKOmUQvhDtv-zXlmAjYdn5tocvmj1Lzft5IlPKp6CU36CaY2SHrAw2h2uq7xORyBdiazwh2dkFyI1DeUqK8US5cxPaaDrfZQxYPc4uszbSTzmS1lkkDHg9JevS8qbE/s1600/45.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To highlight the omissions, the following formula is used:</span></div>
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=COUNTIF($H$8:$I$19,$J8)<1</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; margin-left: 1em; margin-right: 1em;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEix1w0vW47cThrHHbqLH8eEdGrWwfyHDvOefx5tG-OEI4cOCQmBskxaCh2PSPRSu93j1AfIadLqeXTbI0_KuOgNcpE1C-7Y8D4ByqhL9L1Oommtne1PxMbHB9BbHzIvIOGBA60kojMcXLk/s1600/46.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEix1w0vW47cThrHHbqLH8eEdGrWwfyHDvOefx5tG-OEI4cOCQmBskxaCh2PSPRSu93j1AfIadLqeXTbI0_KuOgNcpE1C-7Y8D4ByqhL9L1Oommtne1PxMbHB9BbHzIvIOGBA60kojMcXLk/s1600/46.png" /></a></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">With the following result:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">We have seen how to use conditional formatting formulas to highlight omissions, duplicates and errors.</span></div>
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download an example file</span></span></h3>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download an example file with all the examples that we are covering here click on the following link:</span></div>
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Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-29740144091845691272015-03-03T18:26:00.000+01:002015-03-07T20:42:19.888+01:00How to build a Waterfall chart in Excel<span style="font-family: Arial, Helvetica, sans-serif;">A Waterfall chart???? Yes, in this post we are going to see what I mean by that.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">The Waterfall chart in Excel is a type of chart that includes what appears to be floating columns, which help to better visualize the contribution of all parties to the total.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">Let's assume we have the following data in the range A1:B7</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhL93qw7QdaOjcB_C50Ew4ljM6xjtxFw-xA1s_VuuTyJQoLFJEteRy5uDtVur0fEa1z4KYMi-_RZNhowNUc4woKW-Hbp4e1bOva_Ow7ULBhkRl_oRIOSs08v5RmpYHqkCaGGEFiVQqhSKs/s1600/Wat0.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhL93qw7QdaOjcB_C50Ew4ljM6xjtxFw-xA1s_VuuTyJQoLFJEteRy5uDtVur0fEa1z4KYMi-_RZNhowNUc4woKW-Hbp4e1bOva_Ow7ULBhkRl_oRIOSs08v5RmpYHqkCaGGEFiVQqhSKs/s1600/Wat0.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Summing all the data we get a total of 11,109.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">As shown in the table we have an initial value of 5,000 and then the factor 1 contributes with 1,500, factor 2 reduces it in 2,404, factor 3 increases it in 8,945 , factor 4 reduces it in 4,500 and the last one adds 2,568, making a total of 11,109, which is an increase of 6,109 compared with the baseline.</span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">How to create the Waterfall chart</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">There are a few steps to go through.</span></div>
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<b><span style="font-family: Arial, Helvetica, sans-serif;">Step 1. Rearranging the data - making calculations</span></b></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">The first thing to do is rearrange the data, doing some extra calculations.</span></div>
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We add 4 columns:</div>
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<li>Initial / final - it will only have data for the initial and final values</li>
<li>Positive - it will have positive data for positive data and 0 for negative, calculated as MAX(value, 0)</li>
<li>Negative - it will the absolute value for the negative data and 0 for negative, calculated as -MIN(value, 0)</li>
<li>Invisible - that show the starting point of each factor, calculated as = SUM($C2:$E2) -F3 for cell C3 (Factor 1 - Invisible series)</li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEit94xOq3uPKiQoxF-ZhlF2mPm4nm5etlD5jajblbz_huXpW-xQvvjajQOXR9v1ay1t0Ww9krzdujSjiOLAZevPIc4Sp2_LH_9YnZd4dzRPiL_SLgHyVFhDNOaPhCucgCLEyVFJ8uizFL4/s1600/Wat1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEit94xOq3uPKiQoxF-ZhlF2mPm4nm5etlD5jajblbz_huXpW-xQvvjajQOXR9v1ay1t0Ww9krzdujSjiOLAZevPIc4Sp2_LH_9YnZd4dzRPiL_SLgHyVFhDNOaPhCucgCLEyVFJ8uizFL4/s1600/Wat1.png" /></a></div>
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<b>Step 2. Inserting a stacked column chart</b></div>
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We now insert a stacked column chart from the table created in step 1, but only including Start/End, Positive and Negative columns.</div>
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<b>Step 3 - Clean and format the chart</b></div>
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We now starting to make the chart look pretty.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjEGBWYKnNNCNL48yGZHt3nYcFospLBVtcOGX98dYdKfHAbq-ar7ZYwjazP_bJYkASF1Jolu1OUnXU5Z_asIAD3z91CO9DCB_Ak4edtPcORe8i5USv36OR34JJp0vyqqrN7i-JTkDMZ2pE/s1600/Wat3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjEGBWYKnNNCNL48yGZHt3nYcFospLBVtcOGX98dYdKfHAbq-ar7ZYwjazP_bJYkASF1Jolu1OUnXU5Z_asIAD3z91CO9DCB_Ak4edtPcORe8i5USv36OR34JJp0vyqqrN7i-JTkDMZ2pE/s1600/Wat3.png" /></a></div>
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<b>Step 4 - Add invisible series</b></div>
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We now add the Invisible series to the chart.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhJ-koVe9P87HKXWU0DJTKLgd0dkcmJqW1aN1KXpW3e39fAaM5NjJ4Kyvap5XEg5Ebby4o22qHdL8lYMFOt3sSzcgJax6NiVc3y3wkd00zQF_eHDM7eXJPov3mm_Lu-JnXNCZ4-soot4u0/s1600/Wat4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhJ-koVe9P87HKXWU0DJTKLgd0dkcmJqW1aN1KXpW3e39fAaM5NjJ4Kyvap5XEg5Ebby4o22qHdL8lYMFOt3sSzcgJax6NiVc3y3wkd00zQF_eHDM7eXJPov3mm_Lu-JnXNCZ4-soot4u0/s1600/Wat4.png" /></a></div>
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<b>Step 5 - Make the invisible series not visible</b></div>
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We now have to make the Invisible series not visible, by selecting the series, right click and go to <b>Format data series</b>, and choose <b>No Fill & No Line </b>(border).</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgXmkNZ8Qo5g92LxoAFiZ8x_fn7iSoeWJXOLFsHtdZAkFPvdLhg2sifgkbjZlOzaNtr1LlY-lyF73uZFwXXvyxHc2dEa3IjPfoe78u6RzExrbOONonZtaIIjoB32ALcP1e1aywXuYGR-gI/s1600/Wat5.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgXmkNZ8Qo5g92LxoAFiZ8x_fn7iSoeWJXOLFsHtdZAkFPvdLhg2sifgkbjZlOzaNtr1LlY-lyF73uZFwXXvyxHc2dEa3IjPfoe78u6RzExrbOONonZtaIIjoB32ALcP1e1aywXuYGR-gI/s1600/Wat5.png" /></a></div>
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<b>Step 6 - Adding data labels</b></div>
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Right-click in a series and select <b>Add Data Labels</b>. Repeat for all series.</div>
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<b>Step 7 (bonus) - Shapes can also be added</b></div>
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For more clarity, we can also add shapes to the series. Select a shape we like by going to <b>Insert > Shapes.</b></div>
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Now we format the shape however we like and we copy it and go to the chart and click in the chosen series and paste it.</div>
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<a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYMXRzXzJRajJUZ2c&export=download" target="_blank">Waterfall chart</a></div>
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Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-29584847319182849502015-02-26T09:55:00.000+01:002015-03-07T20:57:38.788+01:00Dependent drop-down lists in Excel<span style="font-family: Arial, Helvetica, sans-serif;">In a recent entry I talked about how to insert <b><a href="http://thewizardofexcel.blogspot.com/2015/02/drop-down-lists-in-excel.html" target="_blank">drop-down lists in Excel</a>. </b>Today I would like to show you how to insert <b>dependent drop-down lists. </b>Basically what this means is to have 2 or more drop-down lists with the second one having as content a range that depends on the selection made in the first one. Look at the images below:</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh7g_1Fl65bAWTMOvLGWZVyDYwpWjR8JQRIhRgEnMDOynGcTQ9pO6QmXxNqckeiyNjP7vtVVXQ1Klfvilhc4mwSBr1_lIIyFWj_kNGacrfPupTU6gofip2XrnY4g1r_ApAZzm3RWywlKwo/s1600/Ldd1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh7g_1Fl65bAWTMOvLGWZVyDYwpWjR8JQRIhRgEnMDOynGcTQ9pO6QmXxNqckeiyNjP7vtVVXQ1Klfvilhc4mwSBr1_lIIyFWj_kNGacrfPupTU6gofip2XrnY4g1r_ApAZzm3RWywlKwo/s1600/Ldd1.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">There is a drop-down list for a list of countries. Depending on the country chosen, the second drop-down list will display the list of cities from that country.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; margin-left: 1em; margin-right: 1em;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiOn6Sy6ZUMEwsPFdVBwz6FWn4qO_6VU5CweCc5yAqeeqnNrB9ddzg0JNPJap130y20oj4wjzfJw47lUNGFpX3k0DuRlyCPV1zEIDY-3fojovvN55XE-hja8pkV9m-Cu2bOFc3DtTAYgYw/s1600/Ldd2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiOn6Sy6ZUMEwsPFdVBwz6FWn4qO_6VU5CweCc5yAqeeqnNrB9ddzg0JNPJap130y20oj4wjzfJw47lUNGFpX3k0DuRlyCPV1zEIDY-3fojovvN55XE-hja8pkV9m-Cu2bOFc3DtTAYgYw/s1600/Ldd2.png" /></a></span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">And how do we get that effect?</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">To understand how this effect is achieved we must perform four steps:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>1. Have ready the data to go to drop-down lists</b></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">In a separate sheet we have all the data to be entered in the drop-down lists.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgZ4oRVQ2qwHvpuSfc8ZRcvFPTF9mT93uyzuMsgYiWTrCYrCNX90HWCBXBA6oAfcrOfsg8BYTun7-UqKoyondeaXHYXTngNY0AEz4OjCyoGi_0VkxLCfbH5RJ9FoidqeIwgY52naMx2aS4/s1600/Ldd3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgZ4oRVQ2qwHvpuSfc8ZRcvFPTF9mT93uyzuMsgYiWTrCYrCNX90HWCBXBA6oAfcrOfsg8BYTun7-UqKoyondeaXHYXTngNY0AEz4OjCyoGi_0VkxLCfbH5RJ9FoidqeIwgY52naMx2aS4/s1600/Ldd3.png" height="170" width="640" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><b>2. Assign the name of the country to each range of cities via define name</b></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">This step is very important. We assign the name of each country (with exactly the same name that was entered in the list of countries) to the range of cities in each country.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To do this quickly you can do the following:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Select the cities of a country. In my case I am selecting the cities of Peru.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhMCi5skYErwd865jbzNpsATXngKP8Z1WyyW8WL_QOc3ixCjEurf8lXi8QMd27YBYGhz3YjQazUV2_m2VCviexYsyZWKjYeIuMmRFmVPWyQEqM9zQEckMjPth3UYcqgdn4ZI-dGVsOuxzk/s1600/Ldd4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhMCi5skYErwd865jbzNpsATXngKP8Z1WyyW8WL_QOc3ixCjEurf8lXi8QMd27YBYGhz3YjQazUV2_m2VCviexYsyZWKjYeIuMmRFmVPWyQEqM9zQEckMjPth3UYcqgdn4ZI-dGVsOuxzk/s1600/Ldd4.png" height="222" width="640" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Now in the box that I have highlighted, type the name of the country, as it is on the list of countries.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Make this step for all countries and cities.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgJwGDnnvdU1xahPs1x0S0tJLd7l2wk1zSuIi2iR0Jo15CbbelicbT69RysJCk-lDrFuMy_MOm5VQC9ayNwUMmwo_j88AzmGnMzClLoagdYYYoyvzDrqEuqFlg25GgRehjk28SE18OrsNA/s1600/Ldd5.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgJwGDnnvdU1xahPs1x0S0tJLd7l2wk1zSuIi2iR0Jo15CbbelicbT69RysJCk-lDrFuMy_MOm5VQC9ayNwUMmwo_j88AzmGnMzClLoagdYYYoyvzDrqEuqFlg25GgRehjk28SE18OrsNA/s1600/Ldd5.png" /></a></div>
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<b>3. Create the first drop-down list</b></div>
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Now create the first drop-down list. If you do not know how to create it, go to</div>
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<b><a href="http://thewizardofexcel.blogspot.com/2015/02/drop-down-lists-in-excel.html" target="_blank">drop-down lists in Excel</a></b>. The drop-down list will be entered in cell C3.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgarJqLYUTw5RBNqz1HGXWrkJFK2tiGWsJPEB08mkjGmjuwcDPfKLFqruwaLD8-wZZWCEL9BmWvpLp1Ium271-p3cl3il9JdkDM8xY6RYOWtKpCxu0b4GaTBVxUjWxrdMc_fE_Fvf74jkQ/s1600/Ldd6.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgarJqLYUTw5RBNqz1HGXWrkJFK2tiGWsJPEB08mkjGmjuwcDPfKLFqruwaLD8-wZZWCEL9BmWvpLp1Ium271-p3cl3il9JdkDM8xY6RYOWtKpCxu0b4GaTBVxUjWxrdMc_fE_Fvf74jkQ/s1600/Ldd6.png" /></a></div>
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With the following result:</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh7g_1Fl65bAWTMOvLGWZVyDYwpWjR8JQRIhRgEnMDOynGcTQ9pO6QmXxNqckeiyNjP7vtVVXQ1Klfvilhc4mwSBr1_lIIyFWj_kNGacrfPupTU6gofip2XrnY4g1r_ApAZzm3RWywlKwo/s1600/Ldd1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh7g_1Fl65bAWTMOvLGWZVyDYwpWjR8JQRIhRgEnMDOynGcTQ9pO6QmXxNqckeiyNjP7vtVVXQ1Klfvilhc4mwSBr1_lIIyFWj_kNGacrfPupTU6gofip2XrnY4g1r_ApAZzm3RWywlKwo/s1600/Ldd1.png" /></a></div>
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<b>4. Enter the dependent drop-down list</b></div>
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Now is the time to introduce the dependent drop-down list. It is very important to understand how the <a href="http://thewizardofexcel.blogspot.com/2015/01/indirect-function.html" target="_blank">INDIRECT function</a> works.</div>
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When creating the drop-down list, instead of a range of cells, we enter the following formula:</div>
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<span style="color: blue;">=INDIRECT(C3)</span></div>
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C3 being the cell where the first drop-down list sits.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgN_Mv6EgPjoDtNfa3v0e7PY5OrMSfYvKYnlzZKL63-v8Clz25vW2kM8PgpZq0T3qEJkgETUGOtPpIA4s6pDKYGlr-shdA6LdCzQij4Djtgr6fG_snX8Sb_msSDe-WxiKRIyJcEwaaamMA/s1600/Ldd7.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgN_Mv6EgPjoDtNfa3v0e7PY5OrMSfYvKYnlzZKL63-v8Clz25vW2kM8PgpZq0T3qEJkgETUGOtPpIA4s6pDKYGlr-shdA6LdCzQij4Djtgr6fG_snX8Sb_msSDe-WxiKRIyJcEwaaamMA/s1600/Ldd7.png" /></a></div>
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And that's it. Now whenever you choose a country from the first drop-down list, the second will display only the cities that correspond to the country.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiOn6Sy6ZUMEwsPFdVBwz6FWn4qO_6VU5CweCc5yAqeeqnNrB9ddzg0JNPJap130y20oj4wjzfJw47lUNGFpX3k0DuRlyCPV1zEIDY-3fojovvN55XE-hja8pkV9m-Cu2bOFc3DtTAYgYw/s1600/Ldd2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiOn6Sy6ZUMEwsPFdVBwz6FWn4qO_6VU5CweCc5yAqeeqnNrB9ddzg0JNPJap130y20oj4wjzfJw47lUNGFpX3k0DuRlyCPV1zEIDY-3fojovvN55XE-hja8pkV9m-Cu2bOFc3DtTAYgYw/s1600/Ldd2.png" /></a></div>
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<span style="color: red; font-size: large;">Download:</span></h2>
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To download the example file click on the following link:</div>
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<a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYRHpPeUV5TGE4QzA&export=download" target="_blank">Dependent drop-down lists</a></div>
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El Sabio de Excelhttp://www.blogger.com/profile/12142677634249482933noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-58354084023352529422015-02-20T19:27:00.000+01:002015-03-07T20:58:53.396+01:00Conditional Formatting - Formula to highlight any day(s) of the week<span style="font-family: Arial, Helvetica, sans-serif;">Today we are looking at another example of using formulas in conditional formatting.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">It is recommended to first read and understand the entrance <a href="http://thewizardofexcel.blogspot.com/2015/02/conditional-formatting-formulas-for.html" target="_blank">Conditional Formatting - formulas for selecting cells</a></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">For this example we will use a normal list of days. In my case the list is in the range A1: A15.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhy0faKSpvcyjbgum-ANdHfpYJ16OQIVmDI7jwyfq5xbNGtu6796iazIJYFPYGiBIyhvfPdOklylTPjVMu7jiLt9jD2MiAAuXSlQxrqFWDAOBZXSAvULu73884xFGzfVV-83Z42n9vBAh4/s1600/311.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhy0faKSpvcyjbgum-ANdHfpYJ16OQIVmDI7jwyfq5xbNGtu6796iazIJYFPYGiBIyhvfPdOklylTPjVMu7jiLt9jD2MiAAuXSlQxrqFWDAOBZXSAvULu73884xFGzfVV-83Z42n9vBAh4/s1600/311.png" /></span></a></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">1. Highlighting a specific day of the week</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">For example, let's highlight all Mondays. To do that, we will insert the following formula:</span><br />
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<span style="color: blue; font-family: Arial, Helvetica, sans-serif;">=WEEKDAY(A1,2)=1</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">To achieve this highlight effect we are using the function WEEKDAY(). If you are not familiar with how this function works click in this link <a href="http://thewizardofexcel.blogspot.com/2015/01/weekday-function.html" target="_blank">WEEKDAY()</a>.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgHtjnfw0Yd91BjASdhJot8tGbLa6YDUNYFgORfaXawDD0pi5CT9PiHUT4CAgFucnRtX5XFwQZ_lvx9V_DaIJgQoz2CJd9D3i3FB6F2V-ZCSZiS7jmQSQ3-BQjoOkRGibqbWeqV6mDq-oc/s1600/312.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgHtjnfw0Yd91BjASdhJot8tGbLa6YDUNYFgORfaXawDD0pi5CT9PiHUT4CAgFucnRtX5XFwQZ_lvx9V_DaIJgQoz2CJd9D3i3FB6F2V-ZCSZiS7jmQSQ3-BQjoOkRGibqbWeqV6mDq-oc/s1600/312.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">And the result is:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgB2cjk0VVgdEqYmTGGKzrpXUW6MTNVj2UZUVnJcowfbPq0QldQ3ChsYRQK1f81J0YheKiIpFmR3X0EX9zPMZK7PzZXeLNe_YDD8G1WFdOBv0bYbnrdqPbHyiuJpJrbsj1vLsqc7oTZHqA/s1600/313.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgB2cjk0VVgdEqYmTGGKzrpXUW6MTNVj2UZUVnJcowfbPq0QldQ3ChsYRQK1f81J0YheKiIpFmR3X0EX9zPMZK7PzZXeLNe_YDD8G1WFdOBv0bYbnrdqPbHyiuJpJrbsj1vLsqc7oTZHqA/s1600/313.png" height="320" width="102" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">If a different day needs to be highlighted the formula would be:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;">=WEEKDAY(A1,2)=1 for Mondays</span></span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;">=WEEKDAY(A1,2)=2 for Tuesdays</span></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">.....</span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;">=WEEKDAY(A1,2)=7 for Sundays</span></span></div>
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<h2>
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;">2. Highlighting weekends</span></h2>
<div>
<span style="color: red; font-family: Arial, Helvetica, sans-serif; font-size: large;"><br /></span></div>
<span style="font-family: Arial, Helvetica, sans-serif;">If what we wanted to highlight were the weekends, then the following formula would do the trick:</span><br />
<div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;">=WEEKDAY(A1,2)>5</span></span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj3-4QsCWJoW00zIMbOkn2dDPJavW4zcsmOS-HwOuaLZlV7Sbov4GwKdFJbcvOYAhyaVNLHCqh__FRITiglX43PwdgGnM2cfOt0zAjsLLxRq6dy8pNfyUyeWdcMw_H0p3nsmdDvWoP5xRw/s1600/314.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj3-4QsCWJoW00zIMbOkn2dDPJavW4zcsmOS-HwOuaLZlV7Sbov4GwKdFJbcvOYAhyaVNLHCqh__FRITiglX43PwdgGnM2cfOt0zAjsLLxRq6dy8pNfyUyeWdcMw_H0p3nsmdDvWoP5xRw/s1600/314.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"> The result would be:</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhC40Hho1VoQqRoVc180XooCoFXOpjK7W35kktYJe-VqC8vM1twiaMhnlxX7pCTpIommSGlcx2hoSo_2rhgNfhLj9zmlBavuFz0PS0zTfkcQqRIEoIuki9Bq_PasUHLwN4Hh1ba3HO5Wy0/s1600/315.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhC40Hho1VoQqRoVc180XooCoFXOpjK7W35kktYJe-VqC8vM1twiaMhnlxX7pCTpIommSGlcx2hoSo_2rhgNfhLj9zmlBavuFz0PS0zTfkcQqRIEoIuki9Bq_PasUHLwN4Hh1ba3HO5Wy0/s1600/315.png" height="320" width="103" /></span></a></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<h2>
<span style="font-family: Arial, Helvetica, sans-serif;"><span style="color: red; font-size: large;">3. Highlight two or more </span><span style="color: red; font-size: large;">non-consecutive </span><span style="color: red; font-size: large;">days </span></span></h2>
<span style="font-family: Arial, Helvetica, sans-serif;">If what we wanted to highlight were non-consecutive days, for example, all Tuesdays and all Fridays, then the following formula would do the trick:</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><span style="color: blue;">=OR(WEEKDAY(A1,2)=2,</span><span style="color: blue;">WEEKDAY(A1,2)=5)</span></span></div>
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<span style="color: blue;"><span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">It uses the formula <a href="http://thewizardofexcel.blogspot.com/2015/01/or-function.html" target="_blank">OR()</a> with 2 conditions, one WEEKDAY(A1,2)=2 for Tuesdays and WEEKDAY(A1,2)=5 for Fridays.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhg8prcOmuKsrI4lKkGLARRxzJzcpzEO2-Zf6YgcCQaTcElJrev2JYvwz8X2Fn1fbQHOsni9Ys8EHcL8L1CTKooAaWnTTHWXEYaukMT1Zl2wqkEYtiRC5d7CwmQSL0eEltcXFFT2DJaPYs/s1600/316.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhg8prcOmuKsrI4lKkGLARRxzJzcpzEO2-Zf6YgcCQaTcElJrev2JYvwz8X2Fn1fbQHOsni9Ys8EHcL8L1CTKooAaWnTTHWXEYaukMT1Zl2wqkEYtiRC5d7CwmQSL0eEltcXFFT2DJaPYs/s1600/316.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Showing a result of:</span></div>
<br />
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<span style="font-family: Arial, Helvetica, sans-serif; margin-left: 1em; margin-right: 1em;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhZjb5C7zSOQw4b_KWo0mitEsb2z_s70yVCrZjL0-r178BBkR0z8kp-KZxXmV8byDSTzZHzQOewS7UCdUdr0z8zWPVdzE1iMDs7IGwLO3yvF5gf1oL0TECRJ4EVI3tAYatfqq-ao-zZOwU/s1600/317.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhZjb5C7zSOQw4b_KWo0mitEsb2z_s70yVCrZjL0-r178BBkR0z8kp-KZxXmV8byDSTzZHzQOewS7UCdUdr0z8zWPVdzE1iMDs7IGwLO3yvF5gf1oL0TECRJ4EVI3tAYatfqq-ao-zZOwU/s1600/317.png" height="320" width="102" /></a></span></div>
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<h3 style="background-color: white; clear: both; font-stretch: normal; margin: 0px 0px 1em; position: relative;">
<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">Download an example file</span></span></h3>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download an example file with all the examples that we are covering here click on the following link:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><span style="background-color: white; font-size: 15.3999996185303px; line-height: 21.5599994659424px;"></span></span></div>
<div class="separator" style="-webkit-text-stroke-width: 0px; background-color: white; clear: both; color: black; font-size: 15.3999996185303px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: 21.5599994659424px; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px;">
<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYNTB6NV84Q0ExcmM&export=download" target="_blank">Highlighting days of the week</a></span></div>
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<h2>
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Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-42555688799187521052015-02-17T19:22:00.001+01:002015-03-07T20:59:07.461+01:00Conditional Formatting - Formula to highlight alternate rows or columns<span style="font-family: Arial, Helvetica, sans-serif;">Here's an example of using conditional formatting formulas.</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br />
It is recommended to first read and understand the post <a href="http://thewizardofexcel.blogspot.com/2015/02/conditional-formatting-formulas-for.html" target="_blank">Conditional Formatting - formulas for selecting cells</a></span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><br />
For this example we will use a normal table like this.</span><br />
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</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiFoZ6e16PO2hAQi4_-huaOHUjs-Qk5I20YttOECY0Q77NZ4Q9TCghDiwlfFbVK41UgyQD_ilIX6wdKXCZKqEtyuBWyUEGN-ngo_lI84x5IbN6GCvhOV9MFMV_utYVwZuOonZi7U-4NRk0/s1600/3.1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiFoZ6e16PO2hAQi4_-huaOHUjs-Qk5I20YttOECY0Q77NZ4Q9TCghDiwlfFbVK41UgyQD_ilIX6wdKXCZKqEtyuBWyUEGN-ngo_lI84x5IbN6GCvhOV9MFMV_utYVwZuOonZi7U-4NRk0/s1600/3.1.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">As can be clearly seen the table is for Moe's Tavern, and it shows a record of the daily sales.</span></div>
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif;"><br /></span><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-size: large;">1. Highlighting alternate rows</span><a name='more'></a></span></span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">To highlight alternate rows the formula to use should be:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">=MOD(ROW(),2)>0 for odd rows or</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">=MOD(ROW(),2)=0 for even rows</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To understand this formula I suggest going to the links at the bottom of the page.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg6WOdwN0hdQPv2CizeNJIWh20SQ3FT4Bnjq2fYIozLcdcIDbnXSWi-vbjLPJ_D6JyDmp4NpTus4kqslZQegWoMQP7yewxPCp88Hfp3gc9gUsHPeL8JLt48j3-Ur3vJXrEbDHq9typNcAk/s1600/3.2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg6WOdwN0hdQPv2CizeNJIWh20SQ3FT4Bnjq2fYIozLcdcIDbnXSWi-vbjLPJ_D6JyDmp4NpTus4kqslZQegWoMQP7yewxPCp88Hfp3gc9gUsHPeL8JLt48j3-Ur3vJXrEbDHq9typNcAk/s1600/3.2.png" height="306" width="640" /></span></a></div>
<span style="font-family: Arial, Helvetica, sans-serif;"><br />
<br />
And by clicking <b>OK </b>the following result is obtained:</span><br />
<span style="font-family: Arial, Helvetica, sans-serif;"><b><br /></b>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiXBUBcN4vWIrLvBjkQis0SREcdtJKxiBslw6k4vEqW4gyJCnUq_To6l6FL4wLGJ3BJU7LsTMYhb8Zx9LqaED6SzcHFwXGYQvJ8tjjEHkeoXTsRfFDD7oOWNvu41Hfs17nEaDl2ev_r96g/s1600/3.3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiXBUBcN4vWIrLvBjkQis0SREcdtJKxiBslw6k4vEqW4gyJCnUq_To6l6FL4wLGJ3BJU7LsTMYhb8Zx9LqaED6SzcHFwXGYQvJ8tjjEHkeoXTsRfFDD7oOWNvu41Hfs17nEaDl2ev_r96g/s1600/3.3.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">We could also highlight every 3 rows, we would just need to change the formula to:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">=MOD(ROW(),3)=0</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif; margin-left: 1em; margin-right: 1em;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgnip238u8kPxh_XtYEuYUgifg4KZWiSiOsoF_cYtM49vPIgQmDI9d9ky8zF-RBEtWYD-53NLIC2Fb4Tdqp7jhAZcyDig1JetwAgs5Yah6UzqLqepI1OqrNCnfRkhsMjCuUrOqk2QLiRFg/s1600/3.4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgnip238u8kPxh_XtYEuYUgifg4KZWiSiOsoF_cYtM49vPIgQmDI9d9ky8zF-RBEtWYD-53NLIC2Fb4Tdqp7jhAZcyDig1JetwAgs5Yah6UzqLqepI1OqrNCnfRkhsMjCuUrOqk2QLiRFg/s1600/3.4.png" /></a></span></div>
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: large;">2. Highlighting alternate columns</span></span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;"><br /></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To highlight alternate columns the formula to use now would be:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">=MOD(COLUMN(),2)>0 for odd columns or</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">=MOD(COLUMN(),2)=0 for even columns</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">If the formula for the even columns was introduced the result would be:</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Well, we have seen how to highlight alternate rows or columns, or how to highlight every X number of rows or columns using a formula in conditional formatting. This is an useful trick for improving the impact of your visualisations.</span></div>
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<span style="color: red; font-family: Arial, Helvetica, sans-serif;">Related links</span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/01/mod-function.html" target="_blank">MOD function</a></span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/01/row-function.html" target="_blank">ROW function</a></span></div>
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<a href="http://thewizardofexcel.blogspot.com/2015/01/column-function.html" target="_blank"><span style="font-family: Arial, Helvetica, sans-serif;">COLUMN function</span></a></div>
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<span style="color: red;"><span style="font-family: Arial, Helvetica, sans-serif;">Download an example file</span></span></h2>
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<span style="font-family: Arial, Helvetica, sans-serif;">To download an example file with all the examples that we are covering here click on the following link:</span></div>
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<a href="https://docs.google.com/uc?authuser=0&id=0B1ioaPc6CECYMkZ4MHZBd1RtWFU&export=download" target="_blank"><span style="font-family: Arial, Helvetica, sans-serif;">Alternate rows and columns</span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To see more of conditional formatting click <a href="http://thewizardofexcel.blogspot.com/2015/02/guide-to-conditional-formatting-in-excel.html" target="_blank">here</a>.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="https://www.facebook.com/thewizardofexcel" target="_blank">Facebook</a>, <a href="https://twitter.com/wizard_of_excel" target="_blank">Twitter </a>and <a href="https://plus.google.com/+ThewizardofexcelBlogspottricks" target="_blank">Google+</a></span>Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-91212337296324240032015-02-16T15:01:00.000+01:002015-02-17T19:15:55.142+01:00Conditional Formatting - formulas for selecting cells<span style="font-family: Arial, Helvetica, sans-serif;">An area where more flexibility is allowed in conditional formatting is the use of formulas for selecting which cells that must be formatted. In this section we will see examples of what kind of usages we can have with this option.</span><br />
<ul>
<li><span style="font-family: Arial, Helvetica, sans-serif;">Formula to highlight alternate rows or columns</span></li>
<li><span style="font-family: Arial, Helvetica, sans-serif;">Formula to highlight specific day of the week</span></li>
<li><span style="font-family: Arial, Helvetica, sans-serif;">Formula to highlight errors, omissions, repetitions</span></li>
<li><span style="font-family: Arial, Helvetica, sans-serif;">Formula to highlight cells that contains a search value</span></li>
</ul>
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<span style="font-family: Arial, Helvetica, sans-serif;">But first let's see how a formula for conditional formatting is introduced.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">1. First you have to go to <b>Conditional Formatting> New Rule</b></span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg249dE1haF1cpcZMMZNJVqglGWjpURC708W1WRFAFR_92Q7xyBZQ5zkersN3i_YHO3r8qXuIO7_ogj8DkEASbK_gFRMpHhuEvCEmPgNArzaa2Kr6BSj3bk-9mqIcL80d5z0hOfSb0LKsc/s1600/2.1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg249dE1haF1cpcZMMZNJVqglGWjpURC708W1WRFAFR_92Q7xyBZQ5zkersN3i_YHO3r8qXuIO7_ogj8DkEASbK_gFRMpHhuEvCEmPgNArzaa2Kr6BSj3bk-9mqIcL80d5z0hOfSb0LKsc/s1600/2.1.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">2. Next we select the option <b>Use a formula to determine which cells to format> Format values where this formula is true</b>.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhIz9sUPmzPVkJ9G-uBbCfZmcXxwCDI4Vi2y-gK9ozwQSJbjROMt1FhlW0FMohh_NPRatR5iieFEEGGx7ftT2b_lIb1aS-jTubhMB1v0h-PKYsPBvekKo1nVznt7fGJDaBkIMbe8p-mCIg/s1600/2.2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhIz9sUPmzPVkJ9G-uBbCfZmcXxwCDI4Vi2y-gK9ozwQSJbjROMt1FhlW0FMohh_NPRatR5iieFEEGGx7ftT2b_lIb1aS-jTubhMB1v0h-PKYsPBvekKo1nVznt7fGJDaBkIMbe8p-mCIg/s1600/2.2.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">3. Now the formula is entered in the box where I put 'Insert formula here'. For example, I will introduce a formula that highlights the cells greater than 4.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">My list is in the range A1:A12. And they are all values.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEieDzUPgFJ70yt0XYJD3L6H4DHDGOExbd4UrXhXMb0E74W30yQine83gpVWwjB_TikUMhlilMBhBnwS8zS0qBK8GGXdBULz9DQJqVYG8KqeFV0OVxoPNRdPNO1ubf7YWZpWDoBmwK-EAIY/s1600/1.8.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEieDzUPgFJ70yt0XYJD3L6H4DHDGOExbd4UrXhXMb0E74W30yQine83gpVWwjB_TikUMhlilMBhBnwS8zS0qBK8GGXdBULz9DQJqVYG8KqeFV0OVxoPNRdPNO1ubf7YWZpWDoBmwK-EAIY/s1600/1.8.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Now selecting our range A1:A12, we will do step 1 & 2.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhbIe8KXM8sejFNgJLYQ6UqVEqtko0wHM9KJ9ih2hdU3LKzTXwdDObhtnD7ZT-YmQWFHsTIQqbtpxjM_ieIugI9_ZeOS3t_nOaKoyJa81KAAtNH_2NZ7ph-fKJ9al2gXkyoC3UEQgnAR8U/s1600/2.3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: Arial, Helvetica, sans-serif;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhbIe8KXM8sejFNgJLYQ6UqVEqtko0wHM9KJ9ih2hdU3LKzTXwdDObhtnD7ZT-YmQWFHsTIQqbtpxjM_ieIugI9_ZeOS3t_nOaKoyJa81KAAtNH_2NZ7ph-fKJ9al2gXkyoC3UEQgnAR8U/s1600/2.3.png" /></span></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">With the following result:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgceY7trnyM3TQ1XAsd32H5i-5uFh9V_LMw_JiwISfma5wh8Cg3fdpZOiuNi0Bjix9fHZHguiYopLtRklEmPEtzZVI4zDA0LF5tkFckKGcumlMQbFvPiaOtV5mbfl1TdlL3MuYYyDKmGNQ/s1600/2.4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgceY7trnyM3TQ1XAsd32H5i-5uFh9V_LMw_JiwISfma5wh8Cg3fdpZOiuNi0Bjix9fHZHguiYopLtRklEmPEtzZVI4zDA0LF5tkFckKGcumlMQbFvPiaOtV5mbfl1TdlL3MuYYyDKmGNQ/s1600/2.4.png" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">It is important that in this case the formula is introduced without $ on both sides of the cell, so that neither the row nor the column are fixed and Excel can automatically drag the corresponding cells.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">4. To ensure that the cells to be formatted are the correct ones we can do the following. Go to <b>Conditional Formatting> Manage Rules.</b></span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgFV8PCMERnWfyeouhmbJV_-I-weM-_ELl1VzSfahWPq9pvDRDHJ27_jzlySTx23MWOJVb0s7e6rPQxHqzy6bg_DmdmK3Cp1FpadWfGJGgmDHUr9hbLEe95IAl1qwFxLTyZK_W61vvI7BY/s1600/2.5.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgFV8PCMERnWfyeouhmbJV_-I-weM-_ELl1VzSfahWPq9pvDRDHJ27_jzlySTx23MWOJVb0s7e6rPQxHqzy6bg_DmdmK3Cp1FpadWfGJGgmDHUr9hbLEe95IAl1qwFxLTyZK_W61vvI7BY/s1600/2.5.png" height="310" width="640" /></a></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">Here </span><span style="font-family: Arial, Helvetica, sans-serif;">everything</span><span style="font-family: Arial, Helvetica, sans-serif;"> </span><span style="font-family: Arial, Helvetica, sans-serif;">can be edited, the formula, format or which cells should be formatted.</span></div>
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<span style="font-family: Arial, Helvetica, sans-serif;">To see more of conditional formatting click <a href="http://thewizardofexcel.blogspot.com/2015/02/guide-to-conditional-formatting-in-excel.html" target="_blank">here</a>.</span></div>
<span style="font-family: Arial, Helvetica, sans-serif;"><b><br /></b></span>Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0tag:blogger.com,1999:blog-2667730439224051411.post-88593132374193059952015-02-14T21:15:00.001+01:002015-03-05T10:06:20.140+01:00Guide to Conditional Formatting in Excel<span style="font-family: Arial, Helvetica, sans-serif;"><b>Conditional formatting </b>in Excel is a very useful tool for analysing data and made it easy to give a special format to a group of cells based on value of another cell. Among the uses that can provide you is the power to apply a specific font or </span><span style="font-family: Arial, Helvetica, sans-serif;">different</span><span style="font-family: Arial, Helvetica, sans-serif;"> </span><span style="font-family: Arial, Helvetica, sans-serif;">fill colour to those cells that meet user-specified rules and thus facilitate their visual identification. Here I present a series of entries for better understanding of the tool.</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/02/conditional-formatting-in-excel-what-it.html" target="_blank">1. Conditional Formatting - what it is and how to apply</a></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/02/highlighting-cells-using-conditional-formatting.html" target="_blank">2. Highlighting cells using conditional formatting</a></span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/02/conditional-formatting-formulas-for.html" target="_blank">3. Formulas for selecting cells</a></span><br />
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<li><span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/02/conditional-formatting-formula-to.html" target="_blank">Formula to highlight alternate rows or columns</a></span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/02/conditional-formatting-highlight-day-of-week.html" target="_blank">Formula to highlight days of the week</a></span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/03/Conditional-Formatting-highlight-duplicates-errors-omissions.html" target="_blank">Formula to highlight errors, omissions, repetitions</a></span></li>
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<li><span style="font-family: Arial, Helvetica, sans-serif;"><a href="http://thewizardofexcel.blogspot.com/2015/03/conditional-formatting-formula-search-values.html" target="_blank">Formula to highlight cells that contains a search value</a></span></li>
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<span style="font-family: Arial, Helvetica, sans-serif;">4. Conditional Formatting - Data Bars </span><span style="font-family: Arial, Helvetica, sans-serif;">(coming soon)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">5. Conditional Formatting - Color Scales </span><span style="font-family: Arial, Helvetica, sans-serif;">(coming soon)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">6. Conditional Formatting - Icon Sets </span><span style="font-family: Arial, Helvetica, sans-serif;">(coming soon)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">7- Advanced techniques 1 </span><span style="font-family: Arial, Helvetica, sans-serif;">(coming soon)</span><br />
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<span style="font-family: Arial, Helvetica, sans-serif;">8- Advanced techniques 2 </span><span style="font-family: Arial, Helvetica, sans-serif;">(coming soon)</span>Anonymoushttp://www.blogger.com/profile/05188443511400146017noreply@blogger.com0